Global flexible working policy template
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Our Global Flexible Working Policy Template sets the standard for flexible work arrangements across the organization, ensuring consistency, fairness, and adherence to local laws and regulations.
This policy has three parts: an 'overview' that explains what it's about, 'scope' which details who it applies to, and 'general principles' that list the main rules it follows.
Why this policy is necessary
The Global Flexible Working Policy offers a comprehensive framework for organisations to establish consistent guidelines for flexible work arrangements across their global workforce.
It aims to promote work-life balance, accommodate diverse employee needs, and enhance operational flexibility while ensuring adherence to local laws and regulations.
Compliance notes
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International Labour Organization (ILO) Conventions: Globally recognized labor standards that may apply in various regions, promoting fair labor practices and workers' rights.
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European Union (EU) Working Time Directive: Applicable to EU member states, this directive governs working time, rest periods, and flexible working arrangements in European countries.
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United States Fair Labor Standards Act (FLSA): Governs labor standards, including overtime pay and flexible work arrangements in the United States.
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Canadian Labour Code: Applicable in Canada, it regulates employment conditions, including flexible working arrangements.
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Australian Fair Work Act: Governs employment standards, including flexible work arrangements, in Australia.
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Japan's Labor Standards Act: Applicable in Japan, it outlines employment conditions and may impact flexible work policies.
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Brazilian Labor Code: Applicable in Brazil, it governs labor rights and may influence flexible work arrangements.
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China's Labor Law: Regulates labor relations and employment conditions, including flexible work arrangements, in China.
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South African Labour Legislation: Applicable in South Africa, it governs employment conditions, including flexible work arrangements.
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United Arab Emirates (UAE) Labor Law: Relevant for labor regulations, including flexible work arrangements, in the UAE.
Please note that these are just examples, and specific legislation can vary within regions and countries. It's crucial to consult with legal experts to ensure compliance with local employment laws when implementing global flexible working policies.
Specifications
5 mins
462 words, 2 pages A4
1 July 2024
Global flexible working
Overview
At [Company Name], we recognise the importance of offering flexible working arrangements to our employees to promote work-life balance, enhance productivity, and attract and retain top talent. This Global Flexible Working Policy outlines our commitment to providing flexibility in how and where work is conducted while ensuring operational needs are met.
Scope
This policy applies to all employees of [Company Name] worldwide, including full-time, part-time, and remote workers, unless otherwise specified by local laws and regulations.
General Principles
Types of Flexible Working Arrangements
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Remote Work: Employees may work from a location outside of the traditional office, either on a regular or occasional basis, subject to the approval of their supervisor.
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Flexible Hours: Employees may have the option to adjust their daily work hours to better suit their personal needs, provided this does not compromise the efficient functioning of their team or department.
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Job Sharing: Job sharing allows two or more employees to share the responsibilities of one full-time role, with each employee working part-time. This arrangement requires prior approval and coordination with HR and the respective department.
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Compressed Workweek: Employees may work a compressed schedule, completing their standard weekly hours in fewer days.
Eligibility
All employees are eligible to request flexible working arrangements. Eligibility may be subject to local laws, business needs, and the employee's performance.
Request and Approval Process
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Employees should submit their request for flexible working arrangements in writing to their supervisor or manager.
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Supervisors and managers should consider the request based on operational needs, team dynamics, and job requirements. They will communicate their decision within [X] days of receiving the request.
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If the request is approved, the employee and their supervisor will work together to establish clear expectations, performance metrics, and communication protocols.
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If the request is denied, the supervisor or manager should provide a clear explanation of the reasons for the denial.
Performance and Evaluation
Employees working under flexible arrangements are expected to maintain the same level of performance and productivity as their in-office counterparts. Regular performance evaluations will continue as usual.
Data Security and Confidentiality
Employees must adhere to the company's data security and confidentiality policies, regardless of their work location. Remote workers must ensure the security of company data and equipment.
Termination of Flexible Arrangements
Flexible working arrangements may be terminated or modified at the discretion of the company based on business needs. Employees will receive reasonable notice and the opportunity to discuss alternative arrangements.
Compliance with Local Laws
This policy is intended to comply with applicable local, state, and national laws and regulations regarding flexible working arrangements. In the event of any conflict between this policy and local laws, the relevant laws will prevail.
This policy [does not] form[s] part of your terms and conditions of employment.
Version: [1.0]
Issue date: [date]
Author: [name, job title]
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