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This model policy outlines how the Company will comply with statutory requirements of GDPR and data protection.
1 Overview
1.1 This policy outlines how the Company complies with all statutory requirements of GDPR.
2 Scope
2.1 This policy is applicable to all employees of [company name].
3 General principles
[Company] will comply with all statutory requirements of the GDPR by registering all personal data held on its computer and/or related electronic equipment and by taking all reasonable steps to ensure
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This GDPR and data protection policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Data Protection Act 2018 (DPA): This is the UK's primary data protection legislation that incorporates the GDPR into UK law. It sets out the rules and regulations for the processing of personal data, including employee data, and outlines the rights and responsibilities of data controllers and data processors.
General Data Protection Regulation (GDPR): Although this is an EU regulation, it applies to the UK as well. It provides a comprehensive framework for the protection and processing of personal data for individuals within the EU, including employees.
Employment Rights Act 1996: This legislation contains provisions related to employee privacy and confidentiality. It establishes the duty of employers to maintain the confidentiality of an employee's personal information and employment records.
Human Rights Act 1998: This Act incorporates the European Convention on Human Rights (ECHR) into UK law. It includes the right to respect for private and family life, which has implications for how employers handle employee data and ensure data privacy.
Equality Act 2010: While primarily focused on promoting equality and preventing discrimination in the workplace, this Act also contains provisions related to the handling of sensitive personal data, such as information about an employee's health or disability.
Computer Misuse Act 1990: This legislation addresses unauthorised access to computer systems, which is relevant for protecting employee data stored electronically.
Privacy and Electronic Communications Regulations (PECR): These regulations supplement the DPA and GDPR and provide rules on electronic communications, including email marketing and the use of cookies on websites, which may collect personal data from employees.
Employment Practices Code: This code of practice, issued by the Information Commissioner's Office (ICO), provides guidance on data protection in the context of employment, helping employers understand their responsibilities when processing employee data.
Trade Union and Labour Relations (Consolidation) Act 1992: This legislation ensures that trade unions have access to certain employee data for collective bargaining purposes while maintaining data protection requirements.
Whistleblowing Policy: Although not a specific piece of legislation, implementing a whistleblowing policy is essential to encourage employees to report any data protection breaches or concerns they may have.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the GDPR and data protection policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing security and information processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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