Company vehicle policy template
Our Company Vehicle Policy Template sets clear guidelines on vehicle use, maintenance, and responsibilities, ensuring compliance, safety, and cost control.
- 2 pages / 396 words
- Instantly download as Word / PDF / plain text
- Suitable globally (check local legislation)
Save 30 mins drafting time, and reduce your risk.
Company vehicle policy
1 Overview
This policy outlines the guidelines for the allocation, use, and maintenance of company vehicles to ensure safety, compliance, and responsible usage. It aims to provide clear expectations for employees who are assigned a company vehicle or use one for business purposes.
2 Scope
2.1 This policy applies to all employees who operate a company vehicle, whether it is assigned to them on a permanent basis or used occasionally for business purposes. It also applies to employees using personal vehicles for company business where reimbursement is provided.
3 General Principles
3.1 Eligibility and Allocation
3.1.1 Company vehicles are allocated based on job roles that require frequent travel or transportation of goods and services.
Employees must hold
You're currently viewing a limited preview. For instant full access, purchase this item or a parent bundle.
The Company Vehicle Policy outlines the rules and responsibilities for employees who are provided with a company vehicle. It covers usage guidelines, maintenance expectations, fuel and expense procedures, and insurance requirements.
This policy ensures vehicles are used safely, legally, and efficiently while protecting company assets and setting clear expectations for employees.
Direction:
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Company vehicle policy template, to understand the workflow.
Company vehicle handover checklist form
Our Company Vehicle Handover Checklist Form Template ensures a smooth transfer by documenting vehicle condition, key items, and responsibilities, reducing disputes and risks.
Frequently Asked Questions
Frequently Asked Questions
-
Can I use this Company vehicle policy template for small businesses?
Yes. The Company vehicle policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
-
Is this Company vehicle policy template compliant with 2025 UK employment law?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
-
Can I customise this Company vehicle policy template for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
-
Do I get instant access to the Company vehicle policy template?
Yes. Once purchased, you'll be able to download the Company vehicle policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
-
What if I need a full HR toolkit, not just the Company vehicle policy template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Company vehicle policy template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
