Company vehicle policy template
Our Company Vehicle Policy Template sets clear guidelines on vehicle use, maintenance, and responsibilities, ensuring compliance, safety, and cost control.
- Includes Company vehicle policy template, plus 12 months’ access with all updates provided free of charge and notified to you.
- UK-specific accuracy.
- 396 words over 2 pages.
- Last updated 16/09/2025.
- Format: Word / plain text / email.
- Delivery: Instant download after purchase (no physical item).
- Access: Download link shown here after checkout.
- This Company vehicle policy template will SAVE you up to 1 hour drafting & research. Save cost. Reduce risk.
Company vehicle policy
1 Overview
This policy outlines the guidelines for the allocation, use, and maintenance of company vehicles to ensure safety, compliance, and responsible usage. It aims to provide clear expectations for employees who are assigned a company vehicle or use one for business purposes.
2 Scope
2.1 This policy applies to all employees who operate a company vehicle, whether it is assigned to them on a permanent basis or used occasionally for business purposes. It also applies to employees using personal vehicles for company business where reimbursement is provided.
3 General Principles
3.1 Eligibility and Allocation
3.1.1 Company vehicles are allocated based on job roles that require frequent travel or transportation of goods and services.
Employees must hold
This is a 30% preview of the Company vehicle policy template. For instant full access, purchase this item or a parent bundle.
Company vehicle policy template purpose
The Company Vehicle Policy outlines the rules and responsibilities for employees who are provided with a company vehicle. It covers usage guidelines, maintenance expectations, fuel and expense procedures, and insurance requirements.
This policy ensures vehicles are used safely, legally, and efficiently while protecting company assets and setting clear expectations for employees.
Practical application of a Company vehicle policy template
- Issue the Company vehicle policy template during onboarding / after changes / planned refresher.
- Send it to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Company vehicle workflow
Company vehicle workflow
Check which resources should be implemeted before and/or after the Company vehicle policy template, to understand the workflow.
Company vehicle handover checklist form
Our Company Vehicle Handover Checklist Form Template ensures a smooth transfer by documenting vehicle condition, key items, and responsibilities, reducing disputes and risks.
Frequently Asked Questions about a Company vehicle policy template
Frequently Asked Questions about a Company vehicle policy template
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Can I use the Company vehicle policy template in my small business?
Yes. The Company vehicle policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is the Company vehicle policy template compliant with 2026 UK employment law?
Absolutely. Like the Company vehicle policy template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise the Company vehicle policy template for my organisation?
Yes, we highlight the areas of the Company vehicle policy template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Company vehicle policy template?
Yes. Once purchased, you'll be able to download the Company vehicle policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just a Company vehicle policy template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Company vehicle policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this Company vehicle policy template, and not AI to generate it?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Company vehicle policy template from us mitigates that risk.
