Vehicle tracking policy template
Our Vehicle Tracking Policy Template defines how company vehicles are monitored, balancing safety, efficiency, and compliance while ensuring transparency and data protection.
- 2 pages / 294 words.
- Last updated 12/02/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Vehicle tracking policy
1 Overview
1.1 This policy outlines the use of vehicle tracking systems in company and pool vehicles to ensure compliance with legal requirements, enhance safety, and improve operational efficiency. The tracking system is used to monitor vehicle location, usage, and driver behaviour in line with business needs.
2 Scope
2.1 This policy applies to all employees who use company or pool vehicles equipped with tracking systems. By using a company vehicle, employees acknowledge and agree to the use of tracking technology as described in this policy.
3 General Principles
3.1 Legal Compliance
The
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The Vehicle Tracking Policy sets out the organisation’s approach to monitoring company vehicles using tracking technology. It explains the purpose of tracking, including safety, efficiency, compliance, and asset protection, while ensuring transparency.
The policy outlines how data is collected, stored, and used, ensuring compliance with data protection laws and respecting employee privacy.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Vehicle tracking policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
