Onboarding policy template
A clear Onboarding Policy that ensures new employees feel welcomed, supported, and prepared to succeed in their roles.
- Includes Onboarding policy template, plus 12 months’ access with all updates provided free of charge and notified to you.
- UK-specific accuracy.
- 477 words over 2 pages.
- Last updated 24/12/2025.
- Format: Word / plain text / email.
- Delivery: Instant download after purchase (no physical item).
- Access: Download link shown here after checkout.
- This Onboarding policy template will SAVE you up to 1 hour 30 mins drafting & research. Save cost. Reduce risk.
Onboarding policy
1 Overview
1.1 At [Company Name], we are committed to delivering a welcoming and structured onboarding experience that sets new employees up for success. This Onboarding Policy outlines the procedures and principles that guide the smooth integration of new hires into their roles, teams, and the wider organisation.
2 Scope
2.1 All new employees of [Company Name], including permanent, fixed-term, and temporary staff.
3 General Principles
3.1 Objectives
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To create a positive and consistent first impression of the company.
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To ensure new employees are equipped with the tools, knowledge, and support needed to succeed in their roles.
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To foster a sense of belonging, connection, and engagement from day one.
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To promote alignment with company values, policies, and culture.
3.2 Pre-Onboarding Preparation
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HR will issue formal offer letters, contracts, and welcome packs to new employees ahead of their start date.
This is a 30% preview of the Onboarding policy template. For instant full access, purchase this item or a parent bundle.
Onboarding policy template purpose
This policy helps organisations take a structured and consistent approach to onboarding new employees.
It outlines how to create a welcoming first impression, introduce key policies and systems, and support new starters through their early days and probation period.
Managers benefit from clarity on what good onboarding looks like, and employees benefit from a smooth transition into the business. Adopting this policy reflects a commitment to setting people up for success.
Practical application of a Onboarding policy template
- Issue the Onboarding policy template during onboarding / after changes / planned refresher.
- Send it to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Frequently Asked Questions about a Onboarding policy template
Frequently Asked Questions about a Onboarding policy template
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Can I use the Onboarding policy template in my small business?
Yes. The Onboarding policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is the Onboarding policy template compliant with 2026 UK employment law?
Absolutely. Like the Onboarding policy template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise the Onboarding policy template for my organisation?
Yes, we highlight the areas of the Onboarding policy template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Onboarding policy template?
Yes. Once purchased, you'll be able to download the Onboarding policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just a Onboarding policy template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Onboarding policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this Onboarding policy template, and not AI to generate it?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Onboarding policy template from us mitigates that risk.
