Onboarding policy template
A clear Onboarding Policy that ensures new employees feel welcomed, supported, and prepared to succeed in their roles.
- 2 pages / 477 words.
- Last updated 16/06/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Onboarding policy
1 Overview
1.1 At [Company Name], we are committed to delivering a welcoming and structured onboarding experience that sets new employees up for success. This Onboarding Policy outlines the procedures and principles that guide the smooth integration of new hires into their roles, teams, and the wider organisation.
2 Scope
2.1 All new employees of [Company Name], including permanent, fixed-term, and temporary staff.
3 General Principles
3.1 Objectives
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To create a positive and consistent first impression of the company.
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To ensure new employees are equipped with the tools, knowledge, and support needed to succeed in their roles.
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To foster a sense of belonging, connection, and engagement from day one.
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To promote alignment with company values, policies, and culture.
3.2 Pre-Onboarding Preparation
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HR will issue formal offer letters, contracts, and welcome packs to new employees ahead of their start date.
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This policy helps organisations take a structured and consistent approach to onboarding new employees.
It outlines how to create a welcoming first impression, introduce key policies and systems, and support new starters through their early days and probation period.
Managers benefit from clarity on what good onboarding looks like, and employees benefit from a smooth transition into the business. Adopting this policy reflects a commitment to setting people up for success.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Onboarding policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
