Occupational Health policy template

Use

This Occupational Health Policy sets out how the organisation supports employee health, safety, and wellbeing through prevention, early intervention, and access to specialist occupational health services.

It covers both physical and mental health, including fatigue, stress, workplace exposure risks, and long-term health conditions, alongside risk assessment and workplace adjustments.

The policy promotes a proactive approach to managing health at work, ensuring employees are supported to remain safe, productive, and engaged throughout their employment.

• Issue the Occupational Health policy template during onboarding / after changes / planned refresher.

• Send it to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.

Workflow

Check which resources should be implemeted before and/or after the Occupational Health policy template, to understand the workflow.

Occupational Health Assessment Employee Consent form

Our Occupational Health Assessment Employee Consent form template streamlines the process, ensuring employee compliance and facilitating efficient health evaluations.

Timing

Follow these best practice actions to get the most from the Occupational Health policy template, guiding you before, during, and after implementation:

Step-by-step occupational health process

Example

At Horizon Engineering Solutions Ltd, rising absence rates and increasing reports of fatigue and stress prompted a review of occupational health provisions across the organisation.

Following the introduction of a formal Occupational Health Policy, the company implemented structured referral pathways for mental health, fatigue, musculoskeletal issues, and workplace exposure concerns, alongside early intervention procedures for employees showing signs of sustained absence or reduced performance.

Occupational Health assessments identified that several employees on rotating shifts were experiencing fatigue-related symptoms affecting concentration and error rates. In response, shift patterns were adjusted, workload distribution was reviewed, and additional rest breaks were introduced.

For office-based staff, ergonomic assessments and mental health support recommendations led to the introduction of workstation adjustments, hybrid working flexibility, and access to structured wellbeing support programmes.

Within 12 months, the organisation saw a 28% reduction in sickness absence, a 35% decrease in stress-related absence cases, and a measurable improvement in incident reporting accuracy and workplace safety performance.

Employee engagement scores improved significantly, particularly in areas relating to feeling supported, safe at work, and able to discuss health concerns openly. The organisation also reported reduced agency staffing costs and improved operational continuity across both production and administrative functions.