Overtime policy template

Overview

The purpose of this policy is to provide guidance to managers of employees who are contractually eligible to receive overtime payments on the operation of overtime.

Scope

This policy is applicable to all employees of [company name].

General principles

Definition of overtime

Overtime is defined as any hours worked by an employee within a one week period that exceed the employees normal contracted hours and which have been worked with the agreement of their line manager to meet particular circumstances.

Authorisation

All overtime working must be authorised as far in advance as possible, by the relevant line manager, before a staff member begins working. The line manager must confirm the rate of pay/time off arrangements to which the staff member is entitled, before the overtime work is completed.

Standard payment rates

Management discretion may be used to pay a higher rate than those listed below, depending on the need/circumstance. This must be approved by a Director.

Additional time worked above contracted hours (FT or PT) on a contracted working weekday = [Time and 1/3]

Additional time worked above contracted hours (FT or PT) on non-contracted working weekday or Saturday = [Time and 1/2]

Additional time worked above contracted hours (FT or PT) on a Sunday = [Double time]

Public holiday if not contracted to work = [Double time plus day in lieu]

Public holiday if contracted to work = [Single time plus day in lieu]