Personal responsibility at work policy template
Use this model personal responsibility at work policy to set out the organisations policy and procedure on acceptable standards of behaviour in the workplace.
Standards of behaviour means the minimum standards of conduct and performance that you should expect from your employees.
Whilst it is not possible to set out in detail the standards expected in every respect, this document provides some clarity on important aspects.
- 3 pages / 896 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Personal responsibility at work policy
1 Overview
1.1 This policy sets out [Company]'s policy and procedure on acceptable standards of behaviour in the workplace.
2 Scope
2.1 This policy is applicable to all employees of [company name].
3 General principles
3.1 Appearance
3.1.1 [Company] does not seek to inhibit individual choice in relation to your appearance. However, you are expected to dress appropriately at all times in relation to your role, and to ensure that your personal hygiene and grooming are properly attended to prior to presenting yourself at work.
3.1.2 If we have supplied you with a uniform of other apparel, then you must wear this at all times when required to do so; it is your responsibility to ensure that this is clean and presentable.
3.1.3 If you have any queries about what is appropriate, these should be directed to your line manager.
3.2 Access to company premises
3.2.1 You will be issued with an [identity badge / access code] allowing access to your workplace. This remains the property of [Company] loss of your [identity badge / access code] (or accidental disclosure to someone) must be reported immediately to your line manager.
3.2.2 You must not bring any unauthorised person on to [Company] property without prior agreement from your line manager, unless you are authorised to do so as part of your job. In these circumstances you are responsible for ensuring that your visitors are appropriately monitored during their stay, and that they do not access areas or company property inappropriately.
3.2.3 You must not remove [Company] property from the organisation's premises unless prior authority from your line manager has been given.
3.3 Personal property
Any personal property such as jewellery, cash, credit cards, clothes, cars, motorbikes or bicycles etc.
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This Personal responsibility at work policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Personal responsibility at work policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
