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View full libraryOur Flexitime Policy Template outlines the guidelines and procedures for flexible working hours, promoting work-life balance and productivity while maintaining operational efficiency and meeting business needs.
1 Overview
1.1 [Company] recognises the commitment and hard work of all staff and understands that individuals may, at some time in their working lives, find it difficult to maintain a balance between their professional and personal commitments.
1.2 [Company] also understands that the promotion of flexible working patterns can reduce unauthorised absences from work and employee stress, and in turn promote a good work-life balance and improve performance and productivity.
1.3 One way for [Company] to do this is to offer flexitime, whereby employees work their total number of contractual hours, but are permitted flexibility as to when they begin and end a day or shift.
2 Scope
2.1 This policy is applicable to all empoyees of [Company].
3 General Principles
3.1 When flexitime can operate
3.1.1 [All employees are entitled to benefit from [Company]'s flexitime scheme. This means that employees can generally work flexitime, as long as they abide by the restrictions set out below.
3.1.2 However, flexitime should not interfere with [Company]'s needs or the employee's job duties and line managers can override flexitime arrangements to meet the needs of the business.]
3.1.3 [OR
3.1.4 [Company] will consider requests to work flexitime from [all employees/employees in [details, for example particular departments or types of job]]. [Employees should refer to [Company]'s policy on non-statutory requests for flexible working, which sets out how requests can be made.]]
3.1.5 Requests from part-time employees to work flexitime will be considered on the same basis as requests from full-time employees.
3.2 How flexitime works
Each employee who is covered by a flexitime arrangement can vary his/her hours around the core working periods. The hours banked can be used at a later date to
Need the complete Flexible working process?
Explore the Flexible working policy templatesA flexitime policy is a work arrangement where employees are given flexibility in choosing their work hours. Under this policy, employees are typically required to work a certain number of hours per week or month, but they are given the freedom to determine the specific times when they will be working.
For example, instead of the traditional 9-5 workday, an employee on a flexitime policy may choose to work from 7 am to 3 pm or from 11 am to 7 pm. In some cases, employees may also be able to accumulate extra hours worked and use them to take time off at a later date.
Flexitime policies are often seen as a way to improve work-life balance, reduce employee stress, and increase job satisfaction. However, they may not be suitable for all types of jobs or industries, particularly those that require a high degree of coordination or that have strict customer service or operational requirements.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Flexitime policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing flexible working processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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