Coronavirus (COVID-19) example procedure policy template

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Coronavirus (COVID-19) example procedure policy

1 Symptoms

A high temperature – feeling hot to touch on chest or back and have a temperature of 100 F (37.8 C) or higher.
A new, continuous cough – this means coughing repeatedly.
A loss of, or change to, smell or taste

2 Employees who may be at risk

2.1 Should a colleague present in the premises with diagnosed coronavirus (COVID-19) or suspected coronavirus (COVID-19), ensure they are isolated as quickly as possible and advise to get further details from the 111 website.

2.2 Employees that suspect they may be at risk of coronavirus should not attend work until they have gained advice from the 111 website and spoken to their manager.

2.3 They should not go to a GP surgery, pharmacy or hospital without instruction from the 111 website.

2.4 Information on who may be at risk can be found on the government's and NHS's website which is updated daily.

2.5 Should a colleague present with diagnosed coronavirus (COVID-19) or suspected coronavirus (COVID-19) a meeting of the following will be arranged as quickly as possible:

MD / Board members
Director or delegate of the department the colleague is from
Internal HR colleagues

The purpose of the meeting

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Use

The purpose of a Coronavirus (COVID-19) example procedure policy template is to provide organisations with a standardised framework and guidelines for managing the impact of the COVID-19 pandemic within their workplace. This template serves as a reference document that outlines the necessary procedures, protocols, and best practices to ensure the health, safety, and well-being of employees, customers, and visitors.

Issue the Coronavirus (COVID-19) example procedure policy template during onboarding / after changes / planned refresher.

Send it to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.

Legal Insights

Compliance

This Coronavirus (COVID-19) example procedure policy template incorporates relevant UK laws and HR standards, including those listed below:

Health and Safety at Work Act 1974: Provides a framework for ensuring the health, safety, and welfare of employees, including measures to prevent the spread of infectious diseases like COVID-19.
The Employment Rights Act 1996: Establishes various employment rights, including the right to a safe and healthy working environment, protection against unfair dismissal, and protection against detriment for raising health and safety concerns.
The Equality Act 2010: Prohibits discrimination, harassment, and victimisation in the workplace, including the obligation to provide reasonable adjustments for disabled employees, which may include implementing COVID-19 safety measures.
The Working Time Regulations 1998: Sets limits on working hours, rest breaks, and annual leave entitlements, ensuring employees have adequate time off to rest and recover, which is crucial for maintaining a healthy workforce during the pandemic.
The Health and Safety (Display Screen Equipment) Regulations 1992: Provides guidelines for employers on ensuring the health and safety of employees who regularly use display screen equipment, which may include implementing measures to reduce the risk of virus transmission.
The Control of Substances Hazardous to Health Regulations 2002: Requires employers to assess and control the risks posed by hazardous substances in the workplace, which may include implementing measures to minimise the risk of COVID-19 transmission through cleaning and disinfection procedures.
The Management of Health and Safety at Work Regulations 1999: Requires employers to carry out risk assessments and take appropriate measures to protect the health and safety of employees, which should include specific considerations for preventing the spread of COVID-19.

UK employment law guidance for Coronavirus (COVID-19) example procedure policy template

Frequently Asked Questions

Can I use this in my small business?

Yes. The Coronavirus (COVID-19) example procedure policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

Is it compliant with 2026 UK employment law?

Absolutely. As with the Coronavirus (COVID-19) example procedure policy template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

Can I customise it for my organisation?

Yes, we highlight the areas of the Coronavirus (COVID-19) example procedure policy template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

Do I get instant access to it?

Yes. Once purchased, you'll be able to download the Coronavirus (COVID-19) example procedure policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

What if I need more help, not just this template?

If you're looking for broader support, we also offer toolkits and library bundles that include the Coronavirus (COVID-19) example procedure policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.

Why should I use this Coronavirus (COVID-19) example procedure policy template, and not AI to generate it?

The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Coronavirus (COVID-19) example procedure policy template from us mitigates that risk.