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View full library-example-procedure-policy-template.jpg "Coronavirus (COVID-19) example procedure policy template")
Our COVID-19 procedure policy template provides organisations with clear guidelines and protocols for ensuring employee safety and well-being during the pandemic.
1 Symptoms
A high temperature – feeling hot to touch on chest or back and have a temperature of 100 F (37.8 C) or higher.
A new, continuous cough – this means coughing repeatedly.
A loss of, or change to, smell or taste
2 Employees who may be at risk
2.1 Should a colleague present in the premises with diagnosed coronavirus (COVID-19) or suspected coronavirus (COVID-19), ensure they are isolated as quickly as possible and advise to get further details from the 111 website.
2.2 Employees that suspect they may be at risk of coronavirus should not attend work until they have gained advice from the 111 website and spoken to their manager.
2.3 They should not go to a GP surgery, pharmacy or hospital without instruction from the 111 website.
2.4 Information on who may be at risk can be found on the government's and NHS's website which is updated daily.
2.5 Should a colleague present with diagnosed coronavirus (COVID-19) or suspected coronavirus (COVID-19) a meeting of the following will be arranged as quickly as possible:
MD / Board members
Director or delegate of the department the colleague is from
Internal HR colleagues
The purpose of the meeting
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The purpose of a Coronavirus (COVID-19) example procedure policy template is to provide organisations with a standardised framework and guidelines for managing the impact of the COVID-19 pandemic within their workplace. This template serves as a reference document that outlines the necessary procedures, protocols, and best practices to ensure the health, safety, and well-being of employees, customers, and visitors.
Health and Safety at Work Act 1974: Provides a framework for ensuring the health, safety, and welfare of employees, including measures to prevent the spread of infectious diseases like COVID-19.
The Employment Rights Act 1996: Establishes various employment rights, including the right to a safe and healthy working environment, protection against unfair dismissal, and protection against detriment for raising health and safety concerns.
The Equality Act 2010: Prohibits discrimination, harassment, and victimisation in the workplace, including the obligation to provide reasonable adjustments for disabled employees, which may include implementing COVID-19 safety measures.
The Working Time Regulations 1998: Sets limits on working hours, rest breaks, and annual leave entitlements, ensuring employees have adequate time off to rest and recover, which is crucial for maintaining a healthy workforce during the pandemic.
The Health and Safety (Display Screen Equipment) Regulations 1992: Provides guidelines for employers on ensuring the health and safety of employees who regularly use display screen equipment, which may include implementing measures to reduce the risk of virus transmission.
The Control of Substances Hazardous to Health Regulations 2002: Requires employers to assess and control the risks posed by hazardous substances in the workplace, which may include implementing measures to minimise the risk of COVID-19 transmission through cleaning and disinfection procedures.
The Management of Health and Safety at Work Regulations 1999: Requires employers to carry out risk assessments and take appropriate measures to protect the health and safety of employees, which should include specific considerations for preventing the spread of COVID-19.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Coronavirus (COVID-19) example procedure policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
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