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The Fire Safety Notice provides employees, visitors and contractors with clear instructions on what to do in the event of a fire or suspected fire. It sets out the immediate actions to take, evacuation arrangements, alarm procedures, assembly points and important responsibilities to help ensure everyone responds quickly and safely.
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In the event of fire or suspected fire, act immediately.
If you discover a fire
If you hear the fire alarm
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A Fire Safety Notice is a workplace notice providing clear, accessible instructions on what employees, visitors and contractors should do if a fire occurs or the fire alarm sounds. It provides an important reminder of the site's evacuation arrangements and the actions expected during an emergency.
The notice can be customised with the Company's emergency contact details, evacuation arrangements, fire assembly point, Fire Marshal information and other site-specific instructions.
The notice is designed to make the Company's fire emergency arrangements easy to understand and readily accessible. It can reinforce the information provided through fire safety training, induction and evacuation drills.
It can also provide a useful reminder about keeping escape routes clear, reporting fire hazards and following Fire Marshal instructions during an evacuation.
The template is suitable for employers, HR professionals, facilities managers, health and safety managers and responsible persons responsible for workplace fire safety arrangements.
The employer should add the site's actual assembly point, emergency arrangements, Fire Marshal details, building layout and any other site-specific information. The notice should complement rather than replace the Company's fire risk assessment, emergency plan, training and other fire safety arrangements.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Fire Safety Notice, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Fire Safety and Prevention Policy ensures a secure workplace, mitigating risks and safeguarding employees and assets.
Use these best practice actions, recommended timescales and process stages to understand when and how the Fire Safety Notice should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
A Fire Safety Notice provides employees, visitors and contractors with clear instructions about what to do if a fire occurs or the fire alarm sounds. It normally includes evacuation instructions and the location of the fire assembly point.
There is not a single prescribed workplace notice that every employer must display in exactly this format. However, employers have duties to provide appropriate fire safety information, instruction and training, and to maintain suitable emergency arrangements. A clear fire safety notice can support those duties.
HRDocBox combines deep HR knowledge, practical application and workplace experience to provide a clear, practical notice that can be adapted to the employer's actual fire arrangements. It is designed to complement, rather than replace, the Company's fire risk assessment and emergency procedures.
AI can produce generic fire instructions, but workplace fire arrangements need to reflect the actual premises, evacuation routes, assembly point and responsibilities. HRDocBox provides a structured starting point that prompts employers to consider those practical details rather than relying on generic wording.
It should be displayed in appropriate, prominent locations where employees, visitors and contractors can easily see and understand the relevant instructions. The employer should decide suitable locations based on the premises and its fire safety arrangements.
No. The notice is only one part of the Company's fire safety arrangements. Employers should maintain a suitable and sufficient fire risk assessment, appropriate emergency procedures, fire safety training and other measures required for the premises and risks involved.
How this content is developed and reviewed
The Fire Safety Notice template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing emergency preparedness processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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