Your browser does not support JavaScript

Seasonal flu jab workplace clinic introduction script template

2 min read
£ 15
Or, upgrade to our Health and Safety toolkit

Our Seasonal Flu Jab Workplace Clinic Introduction Script Template announces a flu vaccination workplace clinic, emphasising the importance of health and safety.

Can be used as a letter or email.

We also have budget-friendly bundles featuring this template:

What is a Seasonal flu jab workplace clinic introduction script?

The Seasonal Flu Jab Workplace Clinic Introduction Script Template is designed to facilitate the smooth launch of workplace flu vaccination programs.

It serves as a guideline for HR and healthcare personnel to effectively communicate the importance of flu vaccinations, clinic details, and appointment scheduling, promoting employee well-being and a healthier work environment.

What are the best practice implementation milestones / timescales?

Step Description Responsibility Timing
1 Identify the Need for a Flu Jab Clinic HR/Health & Safety Several months in advance of flu season
2 Plan the Clinic Logistics HR/Health & Safety 2-3 months before flu season
3 Develop the Introduction Script HR/Communication 1 month before flu season
4 Review and Approval of Script HR/Management 2 weeks before flu season
5 Launch Flu Jab Clinic and Use Script HR/Health & Safety During the flu season
Seasonal flu jab workplace clinic introduction script template
seasonal flu jab workplace clinic introduction script template

What legal and best practice aspects should employers be aware of?

  • Health and Safety at Work Act 1974: Emphasises the responsibility of employers to provide a safe working environment, which includes offering health-related initiatives like flu jabs.

  • Equality Act 2010: Ensures that the introduction script promotes access to the clinic without discrimination and offers reasonable adjustments for individuals with disabilities.

  • Data Protection Act 2018 (incorporating GDPR): Requires that personal data collected during the clinic introduction is handled in compliance with data protection principles.

  • Occupational Health and Safety Regulations: Specific regulations under this act (such as in healthcare employment) may apply to healthcare-related initiatives, like the distribution of flu jab vouchers, and should be followed.
  • Public Health (Control of Disease) Act 1984: May be relevant in the context of workplace health initiatives, including vaccination programs.

Seasonal flu jab workplace clinic introduction Script [Delete this line]

[Subject: Protect Yourself and Others: Free Flu Jab for Employees!]

Dear [Company Name] Team,

We hope this message finds you well. As we enter the flu season, it's essential to take proactive steps to protect ourselves and our colleagues. We are excited to announce that once again, [Company Name] is offering free flu vaccinations to all employees.

Why Get Vaccinated?

The flu vaccine not only helps shield you from the flu but also plays a vital role in keeping our workplace healthy. By getting vaccinated, you:

  • Protect yourself from the flu's symptoms and potential complications.
  • Safeguard your colleagues and loved ones, especially those who may be more vulnerable.
  • Help reduce absenteeism and maintain productivity during the flu season.

Details for the Free Flu Jab Clinic:

  • Date: [Date]
  • Time: [Time]
  • Location: [Location]
  • No Appointment Needed: Walk-ins are welcome!

Additional Information:

  • The flu jab is safe, and side effects are typically mild and temporary.
  • Our trained healthcare professionals will administer the vaccine.
  • Please wear clothing that allows easy access to your upper arm.

[We understand that some of you may have questions or concerns about the vaccine. To address this, we have arranged for a brief information session with a healthcare expert on [Date] at [Time]. You can attend this session to get more details and have your questions answered.]

Remember, getting the flu jab not only protects you but also contributes to the well-being of our entire [Company Name] family. Let's all do our part to ensure a healthy and productive flu season.

If you have any immediate questions or concerns, please don't hesitate to reach out to [Contact Name] at [Contact Email/Phone].

We look forward to seeing you at the flu jab clinic, and thank you for your commitment to a healthier workplace.

Stay healthy and take care!

Warm regards,

[Your Name]

[Your Title]

[Company Name]


The Seasonal flu jab workplace clinic introduction script template is issued by an employer
Issue path
The Seasonal flu jab workplace clinic introduction script template is issued to an employee


As and when required.

Related articles

Why buy our Seasonal flu jab workplace clinic introduction script template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Supporting Menopausal Employees and Avoiding Legal Risk
Thu, 22 Feb 24

Supporting Menopausal Employees and Avoiding Legal Risk

Guidance for Employers

The recent announcement from the Equality and Human Rights Commission (EHRC) clarifying the legal obligations surrounding menopause in the workplace has sparked important conversations...