Seasonal flu jab workplace clinic introduction script template
Our Seasonal Flu Jab Workplace Clinic Introduction Script Template announces a flu vaccination workplace clinic, emphasising the importance of health and safety.
Can be used as a letter or email.
- 2 pages / 332 words.
- Last updated 29/01/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Seasonal flu jab workplace clinic introduction script
[Subject: Protect Yourself and Others: Free Flu Jab for Employees!]
Dear [Company Name] Team,
We hope this message finds you well. As we enter the flu season, it's essential to take proactive steps to protect ourselves and our colleagues. We are excited to announce that once again, [Company Name] is offering free flu vaccinations to all employees.
Why Get Vaccinated?
The flu vaccine not only helps shield you from the flu but also plays a vital role in keeping our workplace healthy. By getting vaccinated, you:
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Protect yourself from the flu's symptoms and potential complications.
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The Seasonal Flu Jab Workplace Clinic Introduction Script Template is designed to facilitate the smooth launch of workplace flu vaccination programs.
It serves as a guideline for HR and healthcare personnel to effectively communicate the importance of flu vaccinations, clinic details, and appointment scheduling, promoting employee well-being and a healthier work environment.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as and when required.
Compliance
Compliance
This Seasonal flu jab workplace clinic introduction script template incorporates relevant UK laws and HR standards, including those listed below:
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Health and Safety at Work Act 1974: Emphasises the responsibility of employers to provide a safe working environment, which includes offering health-related initiatives like flu jabs.
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Equality Act 2010: Ensures that the introduction script promotes access to the clinic without discrimination and offers reasonable adjustments for individuals with disabilities.
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Data Protection Act 2018 (incorporating GDPR): Requires that personal data collected during the clinic introduction is handled in compliance with data protection principles.
- Occupational Health and Safety Regulations: Specific regulations under this act (such as in healthcare employment) may apply to healthcare-related initiatives, like the distribution of flu jab vouchers, and should be followed.
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Public Health (Control of Disease) Act 1984: May be relevant in the context of workplace health initiatives, including vaccination programs.
Timings
Timings
Follow these best practice actions to get the most from the Seasonal flu jab workplace clinic introduction script template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Identify the Need for a Flu Jab Clinic | HR/Health & Safety | Several months in advance of flu season |
| 2 | Plan the Clinic Logistics | HR/Health & Safety | 2-3 months before flu season |
| 3 | Develop the Introduction Script | HR/Communication | 1 month before flu season |
| 4 | Review and Approval of Script | HR/Management | 2 weeks before flu season |
| 5 | Launch Flu Jab Clinic and Use Script | HR/Health & Safety | During the flu season |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Seasonal flu jab workplace clinic introduction script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
