Managers guide to using Display Screen Equipment (DSE)
.jpg?w=600&q=80)
Our Guide to Using Display Screen Equipment (DSE) at Work provides comprehensive instructions for safe and ergonomic utilisation, promoting employee wellbeing.
- 2 pages / 410 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Managers guide to using Display Screen Equipment (DSE)
DSE, or Display Screen Equipment, refers to any device that has a screen, such as a computer monitor, laptop, or tablet. Using DSE for extended periods can cause a range of health issues, including eye strain, headaches, neck and shoulder pain, and back pain. Therefore, it is essential to use DSE correctly to minimise the risk of developing these issues. Here's a guide to using DSE at work:
-
Adjust Your Chair: Sit with your feet flat on the floor, and your hips as far back in the chair as possible. Adjust the backrest to support your lower back, and adjust the height so that your elbows are level with the desk. Your knees should be at the same level as your hips.
You're currently viewing a limited preview. For instant full access, purchase this item or a parent bundle.
An employer should have a guide to using DSE at work because it is their responsibility to ensure the health and safety of their employees while they work. Prolonged use of DSE can lead to a range of health issues, including eye strain, headaches, neck and shoulder pain, and back pain, which can affect an employee's productivity and quality of work.
By providing a guide to using DSE, an employer can help their employees to use DSE correctly, reducing the risk of developing these issues and promoting a safe and healthy workplace.
Regulations such as the Display Screen Equipment Regulations 1992 in the UK, require employers to assess the risks associated with DSE use and take steps to prevent or reduce them. This includes providing training and information to employees on how to use DSE safely and comfortably. A guide to using DSE can help employers to meet their legal obligations and promote a culture of health and safety in the workplace.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned during onboarding or annual refresher.
Compliance
Compliance
This Managers guide to using Display Screen Equipment (DSE) incorporates relevant UK laws and HR standards, including those listed below:
-
Display Screen Equipment Regulations 1992 (DSE Regulations): This regulation sets out the legal requirements for employers to assess and manage the risks associated with DSE use, including the provision of training and information to employees on how to use DSE safely.
-
Health and Safety at Work Act 1974: This act requires employers to ensure the health, safety, and welfare of their employees, including providing a safe working environment and equipment, such as DSE.
-
Management of Health and Safety at Work Regulations 1999: This regulation requires employers to carry out risk assessments to identify and manage health and safety risks in the workplace, including those associated with DSE use.
-
Personal Protective Equipment at Work Regulations 1992: This regulation requires employers to provide suitable personal protective equipment (PPE) where necessary to protect employees from health and safety risks in the workplace, including those associated with DSE use.
-
Working Time Regulations 1998: This regulation sets limits on the amount of time employees can work, including the use of DSE, to prevent health and safety risks associated with fatigue and stress. It also requires employers to provide regular breaks and rest periods for employees who use DSE regularly.
Frequently Asked Questions
Frequently Asked Questions
-
Can I use this template in my small business?
Yes. The Managers guide to using Display Screen Equipment (DSE) is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
-
Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
-
Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
-
Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
-
What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
