Drivers Handbook template
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Supporting information
Our Drivers Handbook simplifies safe driving practices, compliance, and company policies, minimising risks and fostering driver awareness.
Drivers Handbook
Introduction
This handbook is intended to provide employees with the information they need to drive safely and responsibly while on company business in the UK. It covers a variety of topics, including:
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Vehicle safety
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Traffic laws
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Defensive driving
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Alcohol and drug use
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Mobile phone use
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Smoking
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Vaping
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Cargo loading and securing
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Mileage reimbursement
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Weather-related driving
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Emergency procedures
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Vehicle maintenance
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Maintaining safety/first aid equipment in the vehicle
Vehicle Safety
Before driving a company vehicle, employees should always inspect the vehicle for any damage or defects. They should also make sure that the vehicle is properly fueled and that the tires are properly inflated.
Employees should always wear their seatbelts when driving a company vehicle. They should also avoid driving while tired or under the influence of alcohol or drugs.
Traffic Laws
Employees must obey all traffic laws when driving a company vehicle in the UK. This includes speed limits, stop signs, and traffic signals. Employees should also be aware of the laws regarding parking and driving in construction zones.
Defensive Driving
Defensive driving is a driving style that is designed to avoid accidents. Defensive drivers are always aware of their surroundings and are prepared to take evasive action if necessary.
Some tips for defensive driving include:
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What is this for?
The purpose of a Drivers Handbook is to provide essential information and guidelines to drivers within an organisation.
It outlines company policies, procedures, and best practices related to driving, safety, vehicle operation, and compliance with relevant laws and regulations.
The Drivers Handbook serves as a reference guide to ensure consistent and safe driving practices, promoting driver awareness, and minimising risks associated with driving activities. It also helps to establish clear expectations and standards for drivers, ensuring their understanding of their responsibilities and obligations while driving on behalf of the organisation.
Employment law compliance
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Road Traffic Act 1988: Sets regulations for driving on public roads, including licensing, insurance, and vehicle requirements.
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Health and Safety at Work etc. Act 1974: Imposes employer responsibilities to ensure driver safety in the workplace.
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Working Time Regulations 1998: Regulates working hours, rest breaks, and rest periods for drivers.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Notify Employee: Inform the employee about the availability of the Drivers Handbook. | HR / Supervisor | N/A |
| 2 | Provide the Handbook: Issue the Handbook to the employee for review and reference. | HR / Supervisor | Day 1 |
| 3 | Request Signature: Ask the employee to read and sign an acknowledgment of receipt. | HR / Supervisor | Day 3 |
| 4 | Conduct Ongoing Training: Schedule regular training sessions to reinforce driving safety practices and updates. | HR / Training Team | Ongoing |
| 5 | Monitor Compliance: Ensure employees adhere to the Handbook guidelines through regular checks and feedback. | HR / Management Team | Ongoing |
