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Our Drivers Handbook simplifies safe driving practices, compliance, and company policies, minimising risks and fostering driver awareness.
Introduction
This handbook is intended to provide employees with the information they need to drive safely and responsibly while on company business in the UK. It covers a variety of topics, including:
Vehicle safety
Traffic laws
Defensive driving
Alcohol and drug use
Mobile phone use
Smoking
Vaping
Cargo loading and securing
Mileage reimbursement
Weather-related driving
Emergency procedures
Vehicle maintenance
Maintaining safety/first aid equipment in the vehicle
Vehicle Safety
Before driving a company vehicle, employees should always inspect the vehicle for any damage or defects. They should also make sure that the vehicle is properly fueled and that the tyres are properly inflated.
Employees should always wear their seatbelts when driving a company vehicle. They should also avoid driving while tired or under the influence of alcohol or drugs.
Traffic Laws
Employees must obey all traffic laws when driving a company vehicle in the UK. This includes speed limits, stop signs, and traffic signals.
Defensive Driving
Defensive driving is a driving style that is designed to avoid accidents. Defensive drivers are always aware of their surroundings and are prepared to take evasive action if necessary.
Some tips for defensive driving include:
Be aware of your surroundings
Leave plenty of space
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The purpose of a Drivers Handbook is to provide essential information and guidelines to drivers within an organisation.
It outlines company policies, procedures, and best practices related to driving, safety, vehicle operation, and compliance with relevant laws and regulations.
The Drivers Handbook serves as a reference guide to ensure consistent and safe driving practices, promoting driver awareness, and minimising risks associated with driving activities. It also helps to establish clear expectations and standards for drivers, ensuring their understanding of their responsibilities and obligations while driving on behalf of the organisation.
Use these best practice actions, recommended timescales and process stages to understand when and how the Drivers Handbook should be used, helping ensure each step is handled consistently and appropriately documented.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Drivers Handbook template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
How this content is developed and reviewed
The Drivers Handbook template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing training and induction processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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