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Our Drivers Handbook simplifies safe driving practices, compliance, and company policies, minimising risks and fostering driver awareness.
Introduction
This handbook is intended to provide employees with the information they need to drive safely and responsibly while on company business in the UK. It covers a variety of topics, including:
Vehicle safety
Traffic laws
Defensive driving
Alcohol and drug use
Mobile phone use
Smoking
Vaping
Cargo loading and securing
Mileage reimbursement
Weather-related driving
Emergency procedures
Vehicle maintenance
Maintaining safety/first aid equipment in the vehicle
Vehicle Safety
Before driving a company vehicle, employees should always inspect the vehicle for any damage or defects. They should also make sure that the vehicle is properly fueled and that the tyres are properly inflated.
Employees should always wear their seatbelts when driving a company vehicle. They should also avoid driving while tired or under the influence of alcohol or drugs.
Traffic Laws
Employees must obey all traffic laws when driving a company vehicle in the UK. This includes speed limits, stop signs, and traffic signals.
Defensive Driving
Defensive driving is a driving style that is designed to avoid accidents. Defensive drivers are always aware of their surroundings and are prepared to take evasive action if necessary.
Some tips for defensive driving include:
Be aware of your surroundings
Leave plenty of space
To continue reading, purchase the full library or a parent bundle.
View nowThe purpose of a Drivers Handbook is to provide essential information and guidelines to drivers within an organisation.
It outlines company policies, procedures, and best practices related to driving, safety, vehicle operation, and compliance with relevant laws and regulations.
The Drivers Handbook serves as a reference guide to ensure consistent and safe driving practices, promoting driver awareness, and minimising risks associated with driving activities. It also helps to establish clear expectations and standards for drivers, ensuring their understanding of their responsibilities and obligations while driving on behalf of the organisation.
Follow these best practice actions to get the most from the Drivers Handbook template, guiding you before, during, and after implementation:
| Step | Description | Responsibility | Timing |
| 1 | Notify Employee: Inform the employee about the availability of the Drivers Handbook. | HR / Supervisor | N/A |
| 2 | Provide the Handbook: Issue the Handbook to the employee for review and reference. | HR / Supervisor | Day 1 |
| 3 | Request Signature: Ask the employee to read and sign an acknowledgment of receipt. | HR / Supervisor | Day 3 |
| 4 | Conduct Ongoing Training: Schedule regular training sessions to reinforce driving safety practices and updates. | HR / Training Team | Ongoing |
| 5 | Monitor Compliance: Ensure employees adhere to the Handbook guidelines through regular checks and feedback. | HR / Management Team | Ongoing |
This Drivers Handbook template incorporates relevant UK laws and HR standards, including those listed below:
Road Traffic Act 1988: Sets regulations for driving on public roads, including licensing, insurance, and vehicle requirements.
Health and Safety at Work etc. Act 1974: Imposes employer responsibilities to ensure driver safety in the workplace.
Working Time Regulations 1998: Regulates working hours, rest breaks, and rest periods for drivers.
Yes. The Drivers Handbook template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
Absolutely. As with the Drivers Handbook template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the Drivers Handbook template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download the Drivers Handbook template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Drivers Handbook template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Drivers Handbook template from us mitigates that risk.
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