Investigation outcome for witness (no further action) letter template
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Our investigation outcome for witness (no further action) letter template provides clear, respectful communication to employees when no further action is taken, ensuring transparency.
- 1 page / 75 words.
- Last updated 14/12/2024.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Investigation outcome for witness (no further action) letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Investigation meeting follow-up
I wanted to thank you for your time and cooperation in attending the recent investigation meeting. Your input was valuable in helping
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The investigation outcome for witness (no further action) letter is a formal notification to a witness involved in an investigation, informing them that the case has concluded with no further action.
This letter ensures the witness understands the investigation’s closure and that their participation was valued, reinforcing the organisation's commitment to transparent and respectful processes.
Designed to acknowledge the witness's cooperation, this letter supports ongoing trust and reassures them of the process's fairness and resolution.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Investigation outcome for witness (no further action) letter template, to understand the workflow.
Investigation report form
A structured investigation report form template to record findings, evidence, and outcomes from workplace investigations consistently.
Timings
Timings
Follow these best practice actions to get the most from the Investigation outcome for witness (no further action) letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Gather evidence and conduct investigation, including interviews of witnesses | HR / Investigating Manager | 1-2 weeks before the outcome letter |
| 2 | Analyse findings and conclude that no action is required against the witness | HR / Investigating Manager | 1-2 days after completing interviews |
| 3 | Draft the Investigation Outcome letter stating that no action will be taken and outlining the findings | HR | 1-2 days after analysis |
| 4 | Schedule a meeting with the witness to discuss the outcome and present the letter | HR / Investigating Manager | Within 1 week of drafting the letter |
| 5 | Provide the witness with the letter, answer any questions, and follow up if needed | HR | Immediately during the meeting; follow-up within 1 week if needed |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Investigation outcome for witness (no further action) letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
