Investigation meeting invitation (to witness) letter template
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Our Investigation Meeting Invitation (to Witness) Letter Template streamlines communication, ensuring witnesses understand their role, leading to efficient and effective investigations.
- Includes Investigation meeting invitation (to witness) letter template, plus 12 months’ access with all updates provided free of charge and notified to you.
- UK-specific accuracy.
- 213 words over 1 page.
- Last updated 16/09/2025.
- Format: Word / plain text / email.
- Delivery: Instant download after purchase (no physical item).
- Access: Download link shown here after checkout.
- This Investigation meeting invitation (to witness) letter template will SAVE you up to 1 hour drafting & research. Save cost. Reduce risk.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Investigation meeting invitation
We are currently in the process of conducting an investigation into [detail what the investigation is looking in to]. I understand that you may have [witnessed the actions/incident relating to this | useful information concerning these allegation(s)]. The purpose of the interview, in the first instance, is to establish the facts of the case from which disciplinary proceedings may follow.
As a possible witness
This is a 30% preview of the Investigation meeting invitation (to witness) letter template. For instant full access, purchase this item or a parent bundle.
Investigation meeting invitation (to witness) letter template purpose
An investigation meeting invitation letter formally invites an employee to discuss an issue requiring investigation. It includes purpose, date, time, attendees, procedure, confidentiality, and contact information for questions. Ensuring clarity, respecting rights, and maintaining confidentiality is vital.
Practical application of a Investigation meeting invitation (to witness) letter template
- The Investigation meeting invitation (to witness) letter template should be actioned / delivered as soon as reasonably practical.
- It is sent / delivered by an employer / HR team to an employee.
Compliance
Compliance
This Investigation meeting invitation (to witness) letter template incorporates relevant UK laws and HR standards, including those listed below:
An Investigation Meeting Invitation (to Witness) Letter is supported by key employment legislation, ensuring fair treatment, data protection, and compliance:
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Employment Rights Act 1996: Provides rights for employees during investigations.
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Equality Act 2010: Ensures fair treatment and non-discrimination of witnesses.
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Data Protection Act 2018: Protects the confidentiality and handling of witness information.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers guidance on fair investigations.
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The Health and Safety at Work Act 1974: Ensures the safety of witnesses during the investigation process.
Investigation meeting invitation (to witness) workflow
Investigation meeting invitation (to witness) workflow
Check which resources should be implemeted before and/or after the Investigation meeting invitation (to witness) letter template, to understand the workflow.
Investigation plan
Our Investigation Plan Template provides a clear structure for conducting fair, thorough, and compliant workplace investigations, ensuring consistency and efficiency.
Investigation meeting script
Efficiently conduct investigations with our structured meeting script, promoting fairness, consistency, and thoroughness in gathering evidence
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Timings
Timings
Follow these best practice actions to get the most from the Investigation meeting invitation (to witness) letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Identify Need for Investigation: Identify the need to conduct an investigation and the role of the witness in the process. | HR / Management Team | N/A |
| 2 | Determine Investigation Details: Determine the date, time, and location of the investigation meeting for the witness. | HR / Management Team | Day 1 |
| 3 | Prepare Witness Invitation Letter: Create a comprehensive Investigation Meeting Invitation Letter for the witness, including details of the meeting and their role in the investigation. | HR / Management Team | Day 3 |
| 4 | Legal Review (Optional): If required, seek legal advice to ensure the invitation letter complies with legal and regulatory requirements. | HR / Legal Team | Day 5 (If applicable) |
| 5 | Issue the Invitation Letter: After finalizing the letter and obtaining necessary approvals, issue the Investigation Meeting Invitation Letter to the witness, formally inviting them to the investigation meeting. | HR / Management Team | Day 7 (Or as deemed appropriat |
Frequently Asked Questions about a Investigation meeting invitation (to witness) letter template
Frequently Asked Questions about a Investigation meeting invitation (to witness) letter template
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Can I use the Investigation meeting invitation (to witness) letter template in my small business?
Yes. The Investigation meeting invitation (to witness) letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is the Investigation meeting invitation (to witness) letter template compliant with 2026 UK employment law?
Absolutely. Like the Investigation meeting invitation (to witness) letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise the Investigation meeting invitation (to witness) letter template for my organisation?
Yes, we highlight the areas of the Investigation meeting invitation (to witness) letter template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Investigation meeting invitation (to witness) letter template?
Yes. Once purchased, you'll be able to download the Investigation meeting invitation (to witness) letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just a Investigation meeting invitation (to witness) letter template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Investigation meeting invitation (to witness) letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this Investigation meeting invitation (to witness) letter template, and not AI to generate it?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Investigation meeting invitation (to witness) letter template from us mitigates that risk.
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