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Management Investigation Investigation meeting invitation (to witness)

Investigation meeting invitation (to witness) letter template

 Use this model letter to invite a witness of misconduct to an investigation meeting.

This document is suitable for use in England & Wales and Scotland, and was last reviewed and revised on 16 June 2022

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Investigation meeting invitation (to witness)

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],

We are currently in the process of conducting an investigation into [detail what the investigation is looking in to]. I understand that you may have [witnessed the actions/incident relating to this | useful information concerning these allegation(s)]. The purpose of the interview, in the first instance, is to establish the facts of the case from which disciplinary proceedings may follow.

As a possible witness to the actions/incidents you may be able to assist this investigation in determining if there is evidence to substantiate the allegations.

I am writing therefore to invite you to attend an investigation meeting with [name and job title] at [time] on [date

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All Investigation templates

Undertaking an investigation will often be required as part of a disciplinary or grievance process. In order to ensure that the investigation was fair and appropriate it is good practice to plan, record and invite correctly.

Here are some templates that can be used for a disciplinary or grievance investigation process. 


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