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Investigation report form template

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This is a template investigation report that an investigator may adapt to suit the particular circumstances of their investigation.

We also have budget-friendly bundles featuring this template:

What is an Investigation report form?

The purpose of this Investigation report form template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Investigation report form template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Investigation report form template
investigation report form template

Investigation report


Introduction

Investigation authorised by:

(name and role)

 

Investigator:

(name and role)

 
Date investigation began:  

Terms of reference:

(include if they were amended and how)

 

Background to the investigation:

(Brief overview of the matter)

 

Process of investigation

The investigation process:

(List all evidence collected)

 

Evidence collected:

(name and role)

 

Evidence not collected:

(List all evidence that could not be collected and why)

 

Persons interviewed:

(List all people interviewed)

 

Persons not interviewed:

(List any witnesses that could not be interviewed and why)

 

Anonymised statements:

(If any, explain why and provide details of any enquiries into witness)

 

The investigation findings

Summary of written and physical evidence:

(name and summarise each document contained, set out how the evidence supported or did not support your findings and why)

 

Summary of witness evidence:

(name and summarise each witness statement, quote from statement where relevant, set out how the witness statement supported or did not support your findings and why)

 

Facts established:

(detail what the investigation has established)

 

Facts that could not be established:

(detail any part of the investigation that was inconclusive)

 

Mitigating factors:

(detail if there were any mitigating factors uncovered that are relevant to the investigation)

 

Other relevant information:

(detail any other information that is relevant to the matter)

 

Conclusion (if required)

Recommendation: Formal action | Informal action | No action required

Further details on recommendation:

(such as the type of action suggested for example, formal disciplinary meeting, and if there are any other recommendations related to the matter. In disciplinary matters, the investigator should not recommend a possible sanction. This should only be considered at a disciplinary hearing)

 

Supporting documents

List all documents collected as part of investigation and included in report:  
Date:  

 

Investigator's signature:  
Date:  

Version: [1.0]

Issue date: [date]

Sequence

Previous step
Scripts
Investigation meeting script

Efficiently conduct investigations with our structured meeting script, promoting fairness, consistency, and thoroughness in gathering evidence

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This step
Investigation report form template
Next step
Letters
Grievance hearing invitation letter template

If an employee raises a formal grievance, use this model letter template as an invitation to a grievance hearing to discuss their issues or complaints in detail.

Why buy our Investigation report form template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get a process flowchart to help you adhere to best practice.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

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