Grievance hearing invitation letter template
If an employee raises a formal grievance, use this model letter template as an invitation to a grievance hearing to discuss their issues or complaints in detail.
- 1 page / 226 words.
- Last updated 14/12/2024.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Grievance hearing invitation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Grievance hearing
I am writing to invite you to attend a grievance hearing to discuss the grievance that you have raised with us.
The hearing will take place on [Date] at [Time] at [Location]. The purpose of the hearing is to provide you with an opportunity to present your case and for us to investigate the grievance thoroughly.
At the hearing, we will review the details of the grievance, and
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A grievance hearing invitation letter is a formal communication from an employer to an employee who has raised a grievance, inviting them to attend a meeting to discuss their concerns.
The hearing provides the employee with an opportunity to present their case, while allowing the employer to investigate the grievance and determine the appropriate course of action.
The invitation specifies the time, date, and location of the meeting, informs the employee of their right to be accompanied, and may include additional details, such as the meeting format, to help the employee understand what to expect.
It is crucial that the letter is clear, concise, and provides all necessary information to enable the employee to prepare effectively. The letter should also be sent in a timely manner, ensuring the employee has adequate notice before the hearing.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned ideally, 3 working days before the hearing to allow time for all parties to prepare.
Compliance
Compliance
This Grievance hearing invitation letter template incorporates relevant UK laws and HR standards, including those listed below:
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The ACAS Code of Practice on Disciplinary and Grievance Procedures: Employers should follow this code, which provides best practice guidance on handling grievances and conducting grievance hearings.
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The Employment Rights Act 1996: Employers must inform the employee in writing of the date, time, and location of the grievance hearing. The letter should also explain the employee's right to be accompanied by a colleague or trade union representative.
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The Data Protection Act 2018: Employers must ensure that any personal data collected during the grievance process is processed in accordance with data protection regulations.
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The Human Rights Act 1998: Employers must ensure that the grievance hearing is conducted in a fair and impartial manner that respects the employee's human rights.
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The Equality Act 2010: Employers must not discriminate against the employee during the grievance process, including in the invitation to the hearing. This includes discrimination based on age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Grievance hearing invitation letter template, to understand the workflow.
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Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Grievance hearing invitation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
