Grievance hearing invitation letter template
If an employee raises a formal grievance, use this model letter template as an invitation to a grievance hearing to discuss their issues or complaints in detail.
- 1 page / 226 words
- Instantly download as Word / PDF / plain text
- Suitable globally (check local legislation)
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Grievance hearing invitation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Grievance hearing
I am writing to invite you to attend a grievance hearing to discuss the grievance that you have raised with us.
The hearing will take place on [Date] at [Time] at [Location]. The purpose of the hearing is to provide you with an opportunity to present your case and for us to investigate the grievance thoroughly.
At the hearing, we will review the details of the grievance, and
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A grievance hearing invitation letter is a formal communication from an employer to an employee who has raised a grievance, inviting them to attend a meeting to discuss their concerns.
The hearing provides the employee with an opportunity to present their case, while allowing the employer to investigate the grievance and determine the appropriate course of action.
The invitation specifies the time, date, and location of the meeting, informs the employee of their right to be accompanied, and may include additional details, such as the meeting format, to help the employee understand what to expect.
It is crucial that the letter is clear, concise, and provides all necessary information to enable the employee to prepare effectively. The letter should also be sent in a timely manner, ensuring the employee has adequate notice before the hearing.
Direction:
Compliance
Compliance
This Grievance hearing invitation letter template incorporates relevant UK laws and HR standards, including those listed below:
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The ACAS Code of Practice on Disciplinary and Grievance Procedures: Employers should follow this code, which provides best practice guidance on handling grievances and conducting grievance hearings.
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The Employment Rights Act 1996: Employers must inform the employee in writing of the date, time, and location of the grievance hearing. The letter should also explain the employee's right to be accompanied by a colleague or trade union representative.
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The Data Protection Act 2018: Employers must ensure that any personal data collected during the grievance process is processed in accordance with data protection regulations.
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The Human Rights Act 1998: Employers must ensure that the grievance hearing is conducted in a fair and impartial manner that respects the employee's human rights.
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The Equality Act 2010: Employers must not discriminate against the employee during the grievance process, including in the invitation to the hearing. This includes discrimination based on age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Grievance hearing invitation letter template, to understand the workflow.
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Frequently Asked Questions
Frequently Asked Questions
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Can I use this Grievance hearing invitation letter template for small businesses?
Yes. The Grievance hearing invitation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this Grievance hearing invitation letter template compliant with 2025 UK employment law?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this Grievance hearing invitation letter template for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Grievance hearing invitation letter template?
Yes. Once purchased, you'll be able to download the Grievance hearing invitation letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need a full HR toolkit, not just the Grievance hearing invitation letter template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Grievance hearing invitation letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
