Grievance hearing invitation letter template
Supporting information
If an employee raises a formal grievance, use this model letter template as an invitation to a grievance hearing to discuss their issues or complaints in detail.
Grievance hearing invitation letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Grievance hearing
I am writing to invite you to attend a grievance hearing to discuss the grievance that you have raised with us.
The hearing will take place on [Date] at [Time] at [Location]. The purpose of the hearing is to provide you with an opportunity to present your case and for us to investigate the grievance thoroughly.
At the hearing, we will review the details of the grievance, and you will have the opportunity to provide any further information or evidence that you think is relevant. We will also have the opportunity to ask questions and clarify any issues.
We would like to remind you that you have the right to be accompanied by a colleague or trade union representative to the hearing. If you wish to be accompanied, please inform us in writing at least 24 hours before the hearing.
If you wish to bring any witnesses to support your case, please let us know in writing at least 24 hours before the hearing.
We hope that the hearing will be able to resolve the grievance to your satisfaction. However, if this is not possible, we will inform you of the next steps in the process.
If you have any questions or concerns regarding the hearing or the grievance process, please do not hesitate to contact me.
We look forward to seeing you at the hearing.
Protected before purchase.
Protected before purchase.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
A grievance hearing invitation letter is a formal communication from an employer to an employee who has raised a grievance, inviting them to attend a meeting to discuss their concerns.
The hearing provides the employee with an opportunity to present their case, while allowing the employer to investigate the grievance and determine the appropriate course of action.
The invitation specifies the time, date, and location of the meeting, informs the employee of their right to be accompanied, and may include additional details, such as the meeting format, to help the employee understand what to expect.
It is crucial that the letter is clear, concise, and provides all necessary information to enable the employee to prepare effectively. The letter should also be sent in a timely manner, ensuring the employee has adequate notice before the hearing.
Extended guidance
Employment law compliance
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The ACAS Code of Practice on Disciplinary and Grievance Procedures: Employers should follow this code, which provides best practice guidance on handling grievances and conducting grievance hearings.
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The Employment Rights Act 1996: Employers must inform the employee in writing of the date, time, and location of the grievance hearing. The letter should also explain the employee's right to be accompanied by a colleague or trade union representative.
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The Data Protection Act 2018: Employers must ensure that any personal data collected during the grievance process is processed in accordance with data protection regulations.
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The Human Rights Act 1998: Employers must ensure that the grievance hearing is conducted in a fair and impartial manner that respects the employee's human rights.
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The Equality Act 2010: Employers must not discriminate against the employee during the grievance process, including in the invitation to the hearing. This includes discrimination based on age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
Documentation sequence
Investigation report form template
This is a template investigation report that an investigator may adapt to suit the particular circumstances of their investigation.
Grievance hearing script
If you are holding a grievance hearing, use this model script to help you navigate through the meeting legally and effectively.
