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This is a guide for an Apprentice to assist them in maintaining a portfolio of evidence, which is something that may be required within their Apprentieship framework.
Introduction
A Portfolio of Evidence contains the proof that you have attained the Knowledge, Skills, and Behaviours to show your competence in your apprenticeship.
This guidance will help you build the Portfolio of Evidence needed for your end-point assessment. It will help you work out what to put in your Portfolio and how to organise the evidence.
What should I put in my portfolio of evidence?
The portfolio is made up of two types of evidence
Your best work
Your account of your learning and development journey
Your best work
The apprenticeship framework allows you to have the space and time needed to learn and develop your skills. You do not need to start putting evidence together straight away. When you are ready and can start to apply what has been learned in the workplace, then you will be ready to start building your Portfolio of Evidence.
Your best work will:
Demonstrate your attainment of the knowledge, skills and behaviours identified in the apprenticeship standard
Show that you are applying your learning and skills
Contain real work
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A guide to maintaining an apprentice development record is a document that provides a structured framework and guidelines for mentors and apprentices to track the progress of an apprentice's development during an apprenticeship program.
The purpose of the guide is to record the apprentice's achievements, strengths, areas for improvement, and goals. It provides a useful tool for both the mentor and apprentice to evaluate progress, identify any areas where additional support may be required, and adjust the learning plan accordingly.
The record can be used to monitor the apprentice's development, facilitate feedback, support the assessment process, and demonstrate the skills and competencies acquired by the apprentice.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Managers guide to maintaining an apprentice development record, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Apprentice Progress Review Form Template streamlines tracking, feedback, and development, ensuring apprentices' growth and success.
This guide looks at the value of mentoring an apprentice, the mentor role and responsibilities, and who might make a suitable mentor.
When using this Managers guide to maintaining an apprentice development record, employers should consider the relevant UK employment legislation, Acas guidance and their own HR policies and procedures, including:
Ensure that the apprentice development record is compliant with data protection laws, such as the General Data Protection Regulation (GDPR).
Make sure that both the mentor and the apprentice are aware of the purpose of the development record and how it will be used.
Set clear goals and objectives for the apprentice and ensure that these are included in the development record.
Regularly review the development record with the apprentice and provide constructive feedback to support their learning and development.
Ensure that the development record is updated regularly and that it accurately reflects the apprentice's progress and achievements.
Use the development record as part of the assessment process to evaluate the apprentice's performance and determine whether they have successfully completed the program.
Keep the development record confidential and secure, and only share it with those who have a legitimate need to access it.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Managers guide to maintaining an apprentice development record, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing apprentice processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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