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Our New Apprentice Welcome Letter Template creates a friendly onboarding experience, easing transition and building engagement prior to day one.
If you recruit a new apprentice in to your organsation, send this model letter to welcome them, and explain the support they can expect to receive from the organisation.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Welcome to [Company]!
I am delighted that you have chosen to complete an apprenticeship with us. As well as learning on the job from experienced people, you will be working towards attaining the [detail qualification], and we partner with [educational establishment] to deliver this qualification.
This letter contains some important information about the structure of your apprenticeship, and the commitment that you and [Company] make to each other.
An apprenticeship with [Company] is a rewarding and enriching experience and we are committed to helping you to flourish with us. in order to give you every chance of success, we also expect your commitment to certain responsibilities:
Complete 20% Off-The-Job training
Build a portfolio to provide evidence of gaining the skills, knowledge and behaviour required from the Apprenticeship Standard, and maintain it
Proactively participate in regular progress reviews
Attend/complete all learning activities required
Attend the company tour
Present your progress
Complete your End Point Assessment
Off the job training
You will attend [establishment] College via day release 1 day per week commencing [date].
Portfolio
Your portfolio folder is important. It contains lots of information and guidance to help you understand what is expected of you, and maintain
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For more value, this is also found in our Full library and Apprentice templates toolkit
A new apprentice welcome letter sets a positive tone, introducing the organisation's mission, values, and responsibilities.
It may include onboarding details, contact information, and enthusiasm for their role, ensuring the apprentice feels valued and supported from the start.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the New apprentice welcome letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Apprenticeship Agreement Template ensures legal compliance, clarity, and mutual understanding between apprentices and employers.
Our New Apprentice Announcement Script Template fosters a warm welcome, introducing new talent and promoting a positive team culture.
Use these best practice actions, recommended timescales and process stages to understand when and how the New apprentice welcome letter should be used, helping ensure each step is handled consistently and appropriately documented.
Apprenticeship agreement: Employers must ensure that the apprentice has a written apprenticeship agreement, which must comply with the statutory requirements for apprenticeships.
Minimum wage: Employers must ensure that apprentices are paid at least the national minimum wage for apprenticeships, which is set at different rates depending on the age and stage of the apprentice.
Health and safety: Employers have a duty to ensure the health and safety of their apprentices while they are at work, and should provide appropriate training and equipment to ensure their safety.
Training: Employers must provide apprentices with the necessary training and support to help them achieve their apprenticeship qualifications, and should ensure that they have regular supervision and reviews.
Discrimination: Employers must avoid any discriminatory behaviour or language when communicating with the apprentice, or they could be in breach of discrimination legislation.
Termination: Employers should include information about the circumstances in which the apprenticeship may be terminated, including any notice periods that need to be given.
Induction: Employers should provide a thorough induction for the apprentice, which includes information about the company, their role, and their rights and responsibilities.
Grievance procedure: Employers should include information about the company's grievance procedure, and ensure that apprentices are aware of their rights to raise any concerns or issues they may have.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the New apprentice welcome letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing apprentice processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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