Employment agency candidate registration form template

£ 15

Our Employment Agency Candidate Registration Form Template collects essential information from candidates, streamlining the registration process for efficient placement and matching with job opportunities.

Reading time
How long to understand and prepare this form?
10 mins
Get a value bundle that includes our Employment agency candidate registration form template

Complete package
624 templates, our full range
£ 125
Recruitment library
97 templates, supporting multiple recruitment needs
£ 50
Agency workers toolkit
8 templates, supporting Agency workers processes
£ 35
employment agency candidate registration form template

What is an Employment agency candidate registration form?

The Employment Agency Candidate Registration Form is a document used by employment agencies to collect essential information from job seekers interested in their services. It gathers details such as contact information, employment history, skills, and qualifications to assess the candidate's suitability for various job opportunities.

This form streamlines the candidate registration process, enabling employment agencies to build a database of potential candidates and match them efficiently with suitable job vacancies.

It serves as the initial step in the recruitment process, facilitating communication between the agency and the candidate while ensuring that accurate and relevant information is captured for effective job placement.

Issued by who, to whom
Who should issue this form, and to whom?
The Candidate to the Company (you)
Applicable legal jurisdiction
In which jurisdiction can this form be used?
Great Britain & NI (United Kingdom)

What legislation or best practices underpin this template / should I be aware of?

  • Employment Agencies Act 1973: Regulates the conduct of employment agencies and the information they collect from candidates.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within candidate registration forms in compliance with data protection principles.

  • Equality Act 2010: Ensures that candidate registration forms do not discriminate against individuals based on protected characteristics.

  • Employment Rights Act 1996: Sets out the legal framework for employment agency contracts and terms, including the information provided to candidates.

  • Agency Workers Regulations 2010: Requires agencies to provide certain information to workers, which may be included in candidate registration forms.

To view this you will need to make a purchase.

To view this you will need to make a purchase.

Employment agency candidate registration

Equal Opportunities

[Agency Name] is committed to a policy of equal opportunities for all work seekers and shall adhere to a policy at all times and will review on an on-going basis on all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally, irrespective of gender, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs or membership or non-membership to a trade union and we place an obligation upon all staff to respect and act in accordance with the policy.

[Agency Name]shall not discriminate unlawfully when deciding which candidate/temporary worker is submitted for a vacancy or assignment, or in terms of employment or terms of engagement for temporary workers. [Agency Name] will ensure that each candidate is assessed only in accordance with the candidate’s merits, qualification and ability to perform the relevant duties required by the particular vacancy.

Personal Information:

Full Name: ________________________________________

Address: __________________________________________

City: ___________________ Postal Code: ____________

Email Address: _____________________________________

Phone Number: _____________________________________

Date of Birth: //____

Gender: [ ] Male [ ] Female [ ] Other

Nationality: ______________________________________

Are you free to take up employment in the UK with no current immigration restrictions?

In line with Home Office guidance on the prevention of illegal working, we will need to verify and take a copy of your original ID documentation of your right to work in the UK.

[ ] Yes [ ] No

If no, please provide details:

Employment History:

Current Employment Status: [ ] Employed [ ] Unemployed [ ] Self-employed [ ] Student

Current Employer (if applicable): ____________________

Job Title: _________________________________________

Brief Description of Current/Previous Job: ____________

Previous Employment History: _______________________

Education Qualifications: ___________________________

Skills and Experience:

Industry Experience: _______________________________

Key Skills: ________________________________________

Certifications or Licenses: __________________________

Language Proficiency: ______________________________

Job Preferences:

Desired Job Title/Role: ____________________________

Preferred Industry/Field: ___________________________

Type of Employment: [ ] Full-time [ ] Part-time [ ] Temporary [ ] Contract [ ] Permanent

Desired Salary/Rate: _______________________________

Availability:

Notice Period: ____________________________

Availability to Start: //____

Preferred Work Schedule: ___________________________

Additional Information:

Criminal convictions: 

Do you have any unspent* Criminal Convictions? [ ] Yes [ ] No

If yes, state convictions & dates:

*Certain types of employment and professions are exempt from the Rehabilitation of Offenders Act 1974 and in those cases particularly where the employment is sought in relation to positions involving working with children and vulnerable adults, details for all criminal convictions must be given. The information given will be treated in the strictest of confidence and only taken into account were, in the reasonable opinion of Bridge Recruitment UK Limited, the offence is relevant to the post to which you are applying. Failure to declare a conviction may require us to exclude you from our register or terminate an assignment if the offence is not declared but later comes to light.

Health & Disability:

The following questions on health and disability are asked in order to find out your needs in terms of reasonable adjustments to access our recruitment service and to find our your needs in order to perform the job or position sought.

Do you have any health issues or a relevant disability which may make it difficult for you to carry out functions which are essential for the role you seek? [ ] Yes [ ] No

If yes, please specify:

If you have a disability, what are your needs in terms of reasonable adjustments in order to access this recruitment service and to attend interview, or to take aptitude tests etc.?  Please specify:

Credit check:

Clients may, in certain circumstances, request a credit check be obtained in addition to your work references. In such cases, you will be made aware that such a check is required. Should such a check be undertaken, please indicate your acceptance using an “X” below:

[ ] Yes [ ] No

I give my consent that where appropriate and as a requirement of the role, a credit check may be undertaken and the resulting information disclosed to appropriate parties. I understand that such information will be held on file but will be subject to relevant legislation regarding privacy and disclosure.

Reference details:

Current or most recent Employer

Name:

Job title:

Company:

Address:

Tel No:

Email:

Consent to contact: [ ] Yes [ ] No

Second Referee

Name:

Job title:

Company:

Address:

Tel No:

Email:

Consent to contact: [ ] Yes [ ] No

Data protection statement:

[Agency Name] provides work-finding services to its clients and candidates. We must process personal data (including sensitive personal data) so that we are able to provide these services – in doing so, we act as a data-controller. This why we have asked for your personal data on this form. When we process your personal data we must do so in accordance with data-protection laws. Those laws require us to give you a Privacy Statement to explain how we manage your personal data. Please see our relevant Privacy Statement attached.

Current regulations stipulate that an applicants’ permission must be sought prior to their details being submitted for a vacancy. As a professional Agency, we always endeavour to do this in order that you have full details regarding any opportunity for which we are considering you. There may, however, be rare occasions when a client will introduce a deadline for receipt of application and we are unable to establish contact with you during this time period. In such an instance, would you like us to submit your details for vacancies we feel are appropriate without your prior consent? Please select your preferences from the tick boxes below. This does not commit you to progressing applications you later feel unsuitable once a full verbal brief is provided.

In exceptional circumstances, I give permission for my CV/details to be submitted to client(s) without my prior consent for vacancies that meet my requirements as outlined during my initial contact with [Agency Name]. I understand that, should this occur, [Agency Name] will brief me at their earliest opportunity.

[ ] Yes [ ] No

Please do not submit my details to the following organisations without seeking my consent in advance:

Working time directive opt-out agreement:

I hereby agree that I may work for more than an average 48 hours per week. If I change my mind, I will give [Agency Name] three months’ notice in writing to end this agreement.

Declaration:

I certify that the information provided in this form is true and accurate to the best of my knowledge. I understand that any false information may result in the termination of my registration with the agency.

Signature: ________________________ Date: //____

To view this you will need to make a purchase.

To view this you will need to make a purchase.

Version: [1.0]

Issue date: [date]

What communication / process sequence is this part of?

This step
Employment agency candidate registration form template
Next step
Agreements
Work Finding Agreement template

Our Work Finding Agreement Template formalises the arrangement between agencies and job seekers, outlining terms, expectations, and responsibilities for successful placements.

Why buy our Employment agency candidate registration form template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from hrdocbox.co.uk offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
★★★★★
- Rachel Masing, ETM Group

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.
★★★★★
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
★★★★★
- Emma Hunt

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...
★★★★★
- Laura Alliss-Etty

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...
★★★★★
- Emma Beauchamp

Navigating Holiday Requests - Balancing Employee Needs and Operational Demands
Fri, 19 Apr 24

Navigating Holiday Requests - Balancing Employee Needs and Operational Demands

Managing holiday requests in the workplace can be a complex task, requiring employers to balance the needs of their employees with the operational requirements of the business...