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View full libraryA work finding agreement for candidates registering with an employment agency or employment business, setting out the basis on which work-finding services will be provided, the type of work being sought and the responsibilities of both the agency and candidate.
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This template brings together the key information, sections and considerations you need to create a clear, comprehensive and professional HR document. Preview the document below.
This Agreement is between:
[Company name], registered in England and Wales under company number [number], whose registered office is at [address] (the "Company");
and
[Candidate full name] of [candidate address] (the "Candidate" or "you").
You have asked the Company to provide work-finding services on your behalf. The type of work you are seeking is:
[Job title(s) / type of work / sector]
Terms of agreement
The Company will provide work-finding and recruitment services to you and will act as an employment agency and/or employment business as applicable to the services being provided.
You authorise the Company to seek suitable work for you based on the information and
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This agreement provides a simple written basis for the relationship between a recruitment agency and a candidate who has asked the agency to find work for them. It confirms what the agency will do, what the candidate agrees to do and how the relationship can be ended.
Use the agreement when registering a candidate for work-finding services and before the agency begins actively seeking work for them. It can cover permanent recruitment and, where applicable, temporary or contract opportunities, with the specific employment or assignment terms dealt with separately.
The agreement confirms the type of work being sought, the agency's work-finding role, the candidate's cooperation and information obligations, confidentiality, personal data and the basis on which either party can end the arrangement.
The agreement is deliberately separate from documents that provide assignment-specific or pay information. Where the agency operates as an employment business, the required Key Information Document and terms of engagement should also be provided as applicable.
It is designed for recruitment agencies and employment businesses registering candidates for work-finding services. It can be adapted for different sectors, types of work and recruitment models without creating unnecessary additional wording.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Work Finding Agreement, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Key Information Document template for agency workers outlining pay, rights and assignment details.
Use these best practice actions, recommended timescales and process stages to understand when and how the Work Finding Agreement should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
No. It establishes the work-finding relationship but should make clear that the agency cannot guarantee that suitable employment or an assignment will be found.
It should be agreed before the agency or employment business begins providing work-finding services to the candidate.
Yes, but it should be used alongside the documents required for the temporary assignment, including the Key Information Document and applicable terms of engagement.
The Conduct Regulations require the terms to be agreed, but a signature is not necessarily the only way to demonstrate agreement. The agency should retain evidence showing that the candidate agreed to the terms.
Yes, but changes should be agreed with the candidate and the updated terms provided within the required timescale. Agencies should also retain a record of the change.
AI can produce generic recruitment wording, but an agency agreement needs to fit the specific regulatory framework governing work-finding services. This template gives you a concise starting document structured around the UK requirements, while leaving only the organisation-specific details and commercial choices for you to complete. It also helps keep the agreement separate from the other documents that apply when a candidate is actually placed.
How this content is developed and reviewed
The Work Finding Agreement template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing agency workers HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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