Work Finding Agreement template

£ 15

Our Work Finding Agreement Template formalises the arrangement between agencies and job seekers, outlining terms, expectations, and responsibilities for successful placements.

Reading time
How long to understand and prepare this template?
10 mins
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work finding agreement template

What is a Work Finding Agreement?

The Work Finding Agreement outlines the terms and conditions agreed upon between a recruitment agency and a job seeker regarding the services provided in finding suitable employment. It specifies the roles, responsibilities, and expectations of both parties throughout the job search process.

This agreement serves as a formal contract, ensuring transparency and clarity in the recruitment process. It establishes a framework for collaboration, enabling the recruitment agency to effectively match job seekers with suitable job opportunities while providing job seekers with guidance and support in securing employment.

Once both parties agree to move forward, the agency would provide the candidate with the Agreement to formalise the terms of their working relationship. This document ensures clarity regarding the services the agency will provide, the obligations of both parties, and the terms of engagement.

Best practice timescale for this to be issued
When should this template be issued?
An agency would typically issue a Work Finding Agreement at the beginning of their engagement with a candidate. This often occurs after an initial consultation or interview where the agency evaluates the candidate's qualifications, skills, and job preferences
Issued by who, to whom
Who should issue this template, and to whom?
The Company (you) to the Candidate
Applicable legal jurisdiction
In which jurisdiction can this template be used?
Great Britain & NI (United Kingdom)

What steps should I take to ensure the effective, compliant execution of this template?

Step Description Responsibility Timing
1 Candidate contacts the agency to enquire about vacancies Candidate -
2 Customise the template for specific engagement Agency 1-2 days before use
3 Obtain signatures and approvals Agency Upon agreement
4 Distribute Signed Agreement to Relevant Parties  Agency/Candidate Immediately after approval
5 Agency identifies suitable work, and completes due diligence (references, ID, address etc.) Agency Up to 1-2 days before commencing work

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What legislation or best practices underpin this template / should I be aware of?

  • Employment Agencies Act 1973: Regulates the conduct of employment agencies and businesses that provide services for finding work.

  • Employment Rights Act 1996: Sets out the legal framework for employment contracts and terms, including those related to finding work through agencies.

  • Equality Act 2010: Ensures that the terms and conditions of work finding agreements do not discriminate against individuals based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within work finding agreements in compliance with data protection principles.

  • National Minimum Wage Act 1998: Requires compliance with minimum wage laws and may be relevant to work finding agreements where pay rates are discussed.

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Work Finding Agreement

This Work Finder Agreement is between:

[Company name] incorporated and registered in England and Wales with company number [number] whose registered office is at [Full company address] (the “Company”)

and

[Full candidate name] of [candidate address] (the “Candidate” or “you”).

The Company has been asked by you to seek work on your behalf.

The nature of work being sought is: [job title(s) | type of work required]

All work-seeking services provided by the Company to you will be provided in-line with this Agreement. By signing this Agreement, you agree to the Terms set out below. You should ensure you read and understand the Agreement before signing.

TERMS OF AGREEMENT

  1. The Company is to provide you with recruitment services; that is to say, the Company will act as an Agency as defined under the Employment Agencies Act 1973 and/or as an Employment Business as defined by the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
  2. You authorise the Company to seek work on your behalf.
  3. In the event you no longer want the Company to provide you with work-finding services, you must provide 7 days’ notice in writing confirming this. The Company can terminate this Agreement with immediate effect.
  4. This Agreement is not a guarantee that work will be found for you. No liability is accepted if work cannot be identified, nor is it guaranteed that any work found will be suitable for you.
  5. This Agreement is for work-finding services only. This Agreement does not in any way constitute a contract for services or a contract of employment with the Company or any third-party.
  6. You understand that when or if the Company finds you any work, your Working Terms, i.e. contract for services or contract of employment, could be with a third party. If your Working Terms are with a third party, the Company will not be your employer/engager.
  7. You will cooperate with the Company’s reasonable requests in determining whether you will be subject to (or to a right of) supervision, direction or control in relation to the work you perform.
  8. We will ensure that your Working Terms will include the following terms as a minimum:
    1. Any work assignment may be terminated by either party by providing 7 days’ notice
    2. You will receive at least the National Minimum Wage or National Living Wage for any work that you have undertaken. Further details of the hours, rate of pay you will receive, and payment due dates, will be provided in your Assignment Schedule when you are assigned a position.
    3. You will be eligible to not less than the statutory holiday pay and leave entitlement (as appropriate).
    4. You will be paid [weekly | fortnightly | monthly] in arrears, irrespective of whether our client has paid.
    5. You will not at any time use or divulge to any person, firm or company, except in the proper course of your work duties, any confidential information identifying or relating to the Company, companies in its group, its clients or its suppliers, details of which are not in the public domain.
  9. The Company will use your personal data, for the purpose of complying with any obligations, statutory or otherwise, that the Company may have and for the purpose of seeking work for you. This includes but is not limited to providing such information, including documents, to the Company’s clients, group companies, advisors or suppliers. All data will be used in-line with the General Data Protection Regulation; the Company’s privacy statement provides further information in relation to the Company using your personal data.
  10. If you do not want information about you to be held by the Company, you will provide the Company with written confirmation.
  11. Relating to its subject matter, this Agreement constitutes the entire agreement between us and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings, whether written or oral, in relation to work-finding services.
  12. This Agreement may not be varied, except by agreement by both parties in writing, which in the case of the Company is required to be by a statutory director.
  13. This Agreement and any dispute or claim arising out of or in connection with it shall be governed by and construed in accordance with the law of England and Wales.
  14. By signing, you are acknowledging that you agree to and accept the terms of this Agreement.

Name (Employee)

Signed (Employee) Date

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What communication / process sequence is this part of?

This step
Work Finding Agreement template
Next step
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Why buy our Work Finding Agreement template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from hrdocbox.co.uk offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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