Key Information Document form template
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Our Key Information Document for Agency Workers outlines crucial details about assignments, rights, and responsibilities, ensuring clarity and transparency in temporary work arrangements.
Why this form is necessary
Key information documents are intended to give agency workers a number of pay related facts, along with some other details about their engagement, prior to agreeing terms with an employment business.
This is so they have more information about their pay at an earlier stage, particularly so that they can see how deductions and fees affect their pay through the supply chain.
Compliance notes
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Key information documents for agency workers must outline minimum expected earnings, including statutory deductions like income tax, and describe all pay deductions, either by stating amounts or explaining calculations.
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Representative examples in key facts pages must illustrate how deductions affect take-home pay using real numbers, even if estimates, reflecting various payment methods.
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Employment businesses should offer standard key facts pages for different payment methods and may show workers these options to help them understand deductions, though it's not mandatory. Each worker must receive a document relevant to their payment method.
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Updates to key information documents are necessary only when changes occur, such as new deductions or rights under employment regulations, rather than for every assignment.
Workflow sequence
Work Finding Agreement template
Our Work Finding Agreement Template formalises the arrangement between agencies and job seekers, outlining terms, expectations, and responsibilities for successful placements.
Specifications
5 mins
450 words, 2 pages A4
1 July 2024
Key Information Document
This document sets out key information about your relationship with us, including details about pay, holiday entitlement and other benefits.
Further information can be found in your terms of engagement with [company name].
The Employment Agency Standards (EAS) Inspectorate is the government authority responsible for the enforcement of certain agency worker rights. You can raise a concern with them directly on 020 7215 5000 or through the Acas helpline on 0300 123 1100, Monday to Friday, 8am to 6pm.
GENERAL INFORMATION
| Your name: | |
| Name of employment business: | [Your company name] |
| Your employer (if different from the employment business): | [Assigned company] |
| Type of contract you will be engaged under: | [i.e. You will not be employed by, but will be engaged on a contract for services with [assigned company].] |
| Who will be responsible for paying you (if different from your employer): | |
| How often you will be paid: | |
| Expected or minimum rate of pay: | |
| Deductions from your pay required by law: | [i.e. Income Tax, National Insurance, employer’s pension. Other legal deductions which might apply include student loans, any attachment of earnings or court orders (could include child maintenance or DWP) for example.] |
| Any other deductions or costs from your pay (to include amounts or how they are calculated): | [i.e. Employee pension: a minimum of 5% on qualifying earnings under auto enrolment between the Lower Earnings Level (“LEL”) and Upper Earnings Level (“UEL”) as stated by HMRC. The total minimum will be 8% including 3% employer contribution on those qualifying earnings.] |
| Any fees for goods or services: | [i.e. You may need to pay a one-off fee for a DBS check @£23 for a standard check up to £40 for an enhanced check.] |
| Holiday entitlement and pay: | [i.e. The statutory minimum entitlement for 52 weeks work is 5.6 weeks (28 days). This is then pro rated to the number of weeks (or part weeks) worked. You may also be entitled to additional annual leave upon completion of a 12 week qualifying period in accordance with the Agency Workers Regulations when working with particular clients.] |
| Additional benefits: |
EXAMPLE PAY
| Example rate of pay: | |
| Deductions from your wage required by law: | |
| Any other deductions or costs from your wage: | |
| Any fees for goods or services: | |
| Example net take home pay: |
Version: [1.0]
Issue date: [date]
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