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Key Information Document template for agency workers outlining pay, rights and assignment details.
Our Key Information Document for Agency Workers outlines crucial details about assignments, rights, and responsibilities, ensuring clarity and transparency in temporary work arrangements.
This document sets out key information about your relationship with us, including details about pay, holiday entitlement and other benefits.
Further information can be found in your terms of engagement with [company name].
The Employment Agency Standards (EAS) Inspectorate is the government authority responsible for the enforcement of certain agency worker rights. You can raise a concern with them directly on 020 7215 5000 or through the Acas helpline on 0300 123 1100, Monday to Friday, 8am to 6pm.
GENERAL INFORMATION
| Your name: | |
| Name of employment business: | [Your company name] |
| Your employer (if different from the employment business): | [Assigned company] |
| Type of contract you will be engaged under: | [i.e. You will not be employed by, but will be engaged |
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For more value, this is also found in our Full library and Agency workers templates toolkit
Key information documents are intended to give agency workers a number of pay related facts, along with some other details about their engagement, prior to agreeing terms with an employment business.
This is so they have more information about their pay at an earlier stage, particularly so that they can see how deductions and fees affect their pay through the supply chain.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Key Information Document form, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Work Finding Agreement Template formalises the arrangement between agencies and job seekers, outlining terms, expectations, and responsibilities for successful placements.
Key information documents for agency workers must outline minimum expected earnings, including statutory deductions like income tax, and describe all pay deductions, either by stating amounts or explaining calculations.
Representative examples in key facts pages must illustrate how deductions affect take-home pay using real numbers, even if estimates, reflecting various payment methods.
Employment businesses should offer standard key facts pages for different payment methods and may show workers these options to help them understand deductions, though it's not mandatory. Each worker must receive a document relevant to their payment method.
Updates to key information documents are necessary only when changes occur, such as new deductions or rights under employment regulations, rather than for every assignment.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Key Information Document form template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing agency workers processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Agency workers toolkit
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