Key Information Document form template
Our Key Information Document for Agency Workers outlines crucial details about assignments, rights, and responsibilities, ensuring clarity and transparency in temporary work arrangements.
- 2 pages / 446 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Key Information Document form
This document sets out key information about your relationship with us, including details about pay, holiday entitlement and other benefits.
Further information can be found in your terms of engagement with [company name].
The Employment Agency Standards (EAS) Inspectorate is the government authority responsible for the enforcement of certain agency worker rights. You can raise a concern with them directly on 020 7215 5000 or through the Acas helpline on 0300 123 1100, Monday to Friday, 8am to 6pm.
GENERAL INFORMATION
| Your name: | |
| Name of employment business: | [Your company name] |
| Your employer (if different from the employment business): | [Assigned company] |
| Type of contract you will be engaged under: | [i.e. You will not be employed by, but will be engaged |
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Key information documents are intended to give agency workers a number of pay related facts, along with some other details about their engagement, prior to agreeing terms with an employment business.
This is so they have more information about their pay at an earlier stage, particularly so that they can see how deductions and fees affect their pay through the supply chain.
It is usually delivered to the Candidate by the Company / HR.
It should be actioned from 6 april 2020, employment businesses must give all new agency workers a key information document before agreeing contractual terms. in practice, this means a key information document will need to be one of the first things an employment business gives agency workers..
Compliance
Compliance
This Key Information Document form template incorporates relevant UK laws and HR standards, including those listed below:
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Key information documents for agency workers must outline minimum expected earnings, including statutory deductions like income tax, and describe all pay deductions, either by stating amounts or explaining calculations.
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Representative examples in key facts pages must illustrate how deductions affect take-home pay using real numbers, even if estimates, reflecting various payment methods.
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Employment businesses should offer standard key facts pages for different payment methods and may show workers these options to help them understand deductions, though it's not mandatory. Each worker must receive a document relevant to their payment method.
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Updates to key information documents are necessary only when changes occur, such as new deductions or rights under employment regulations, rather than for every assignment.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Key Information Document form template, to understand the workflow.
Work Finding Agreement
Our Work Finding Agreement Template formalises the arrangement between agencies and job seekers, outlining terms, expectations, and responsibilities for successful placements.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Key Information Document form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
