Agency worker job assignment confirmation letter template
Our Assignment Confirmation Letter Template formally confirms details of a job assignment, providing clarity and setting expectations for both parties involved in the work arrangement.
- 1 page / 191 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Agency worker job assignment confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Assignment Confirmation
We are pleased to confirm your assignment with [Client Name] as part of [Project/Role Name]. This assignment is in accordance with our agreement and will commence on [Start Date] and end on [End Date], unless otherwise specified.
Assignment Details:
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Client Name: [Client Name]
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Assignment Location: [Location]
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Job Title/Role: [Job
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The Assignment Confirmation Letter serves as official confirmation of an individual's acceptance of a particular assignment or project. It outlines the key details of the assignment, including the scope of work, duration, remuneration, and any specific terms or conditions agreed upon between the parties involved.
This letter serves to provide clarity and formalise the agreement between the assignee and the assigning party, ensuring mutual understanding and alignment of expectations.
It serves as a record of the terms agreed upon, helping to avoid misunderstandings or disputes during the course of the assignment.
It is usually delivered to the Candidate by the Company / HR.
It should be actioned as soon as possible after a suitable assignment has been identified and discussed with the candidate.
Compliance
Compliance
This Agency worker job assignment confirmation letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Sets out the legal framework for employment contracts and terms, including the confirmation of assignment details.
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Equality Act 2010: Ensures that assignment confirmation letters do not discriminate against individuals based on protected characteristics.
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Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within assignment confirmation letters in compliance with data protection principles.
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Agency Workers Regulations 2010: Requires agencies to provide certain information to workers, which may be included in assignment confirmation letters.
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National Minimum Wage Act 1998: Requires compliance with minimum wage laws, and assignment confirmation letters may include details about pay rates.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Agency worker job assignment confirmation letter template, to understand the workflow.
Key Information Document form
Our Key Information Document for Agency Workers outlines crucial details about assignments, rights, and responsibilities, ensuring clarity and transparency in temporary work arrangements.
Timings
Timings
Follow these best practice actions to get the most from the Agency worker job assignment confirmation letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Discuss assignment details and expectations with the worker | Agency / Hiring Manager | As needed |
| 2 | Prepare, Customise, and Review the Assignment Confirmation letter template | Agency | 1-2 days before use |
| 3 | Obtain Signatures and Approvals | Agency / Candidate | Upon completion of review |
| 4 | Distribute Signed Letter to Employee and Stakeholders | Agency | Immediately after approval |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Agency worker job assignment confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
