Employment agency privacy policy template
Our Employment Agency Privacy Policy Template outlines how personal data is collected, used, and protected, ensuring compliance with data protection regulations and building trust with candidates.
- Includes Employment agency privacy policy template, plus 12 months’ access with all updates provided free of charge and notified to you.
- UK-specific accuracy.
- 466 words over 2 pages.
- Last updated 15/10/2025.
- Format: Word / plain text / email.
- Delivery: Instant download after purchase (no physical item).
- Access: Download link shown here after checkout.
- This Employment agency privacy policy template will SAVE you up to 1 hour 30 mins drafting & research. Save cost. Reduce risk.
Employment agency privacy policy
1 Overview
1.1 [Agency Name] is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, and disclose personal information when you use our services or interact with us.
2 Scope
2.1 All customers and suppliers.
3 General Principles
3.1 Information We Collect:
3.1.1 We may collect various types of personal information, including but not limited to:
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Contact information (such as name, address, email address, phone number)
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Employment history and qualifications
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Financial information (if required for payment processing)
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Identification documents (if required for verification purposes)
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Health and disability information (if disclosed for accommodation purposes)
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Criminal conviction information (if disclosed as part of background checks)
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Any other information you choose to provide to us
4 How We Use Your Information:
We may use your personal information
This is a 30% preview of the Employment agency privacy policy template. For instant full access, purchase this item or a parent bundle.
Employment agency privacy policy template purpose
The Employment Agency Privacy Policy outlines how an agency collects, uses, stores, and protects personal data obtained from job seekers and clients. It ensures compliance with data protection laws, such as the GDPR, by informing individuals of their rights regarding their personal information and the agency's responsibilities in handling it.
This policy serves to build trust and transparency between the agency and its stakeholders, demonstrating a commitment to safeguarding their privacy and confidentiality.
By setting clear guidelines for data handling practices, it helps mitigate risks associated with data breaches and enhances the agency's reputation for ethical and responsible conduct in managing sensitive information.
Practical application of a Employment agency privacy policy template
- Issue the Employment agency privacy policy template during onboarding / after changes / planned refresher.
- Send it to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Compliance
Compliance
This Employment agency privacy policy template incorporates relevant UK laws and HR standards, including those listed below:
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Data Protection Act 2018 (incorporating GDPR): Mandates how personal data is processed and protected by employment agencies.
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Privacy and Electronic Communications Regulations (PECR): Regulates electronic marketing communications and the use of cookies on agency websites.
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Employment Agencies Act 1973: Sets requirements for the handling and disclosure of personal information by employment agencies.
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Equality Act 2010: Ensures that the privacy policy does not discriminate against individuals based on protected characteristics.
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Common Law Duty of Confidentiality: Implies a duty on agencies to keep candidate information confidential unless legally required to disclose it.
Frequently Asked Questions about a Employment agency privacy policy template
Frequently Asked Questions about a Employment agency privacy policy template
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Can I use the Employment agency privacy policy template in my small business?
Yes. The Employment agency privacy policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is the Employment agency privacy policy template compliant with 2026 UK employment law?
Absolutely. Like the Employment agency privacy policy template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise the Employment agency privacy policy template for my organisation?
Yes, we highlight the areas of the Employment agency privacy policy template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Employment agency privacy policy template?
Yes. Once purchased, you'll be able to download the Employment agency privacy policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just a Employment agency privacy policy template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Employment agency privacy policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this Employment agency privacy policy template, and not AI to generate it?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Employment agency privacy policy template from us mitigates that risk.
