Subject Access Request (SAR) Acknowledgment letter template
Value bundles that include this:
This template acknowledges receipt of the SAR, confirms the initiation of the request process, and provides an estimated timeline for response.
Additional implementation support:
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Why this letter is necessary
This Subject Access Request (SAR) Acknowledgment letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Workflow sequence
Subject Access Request (SAR) Request form template
A standardised form for employees to use when submitting a SAR.
Subject Access Request (SAR) Response letter template
This template provides a formal response to the SAR, confirming the information that will be provided, any exemptions applied, and details of how the information will be delivered (e.
Specifications
5 mins
245 words, 1 page A4
1 December 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Acknowledgment of Your Subject Access Request (SAR)
I am writing to acknowledge receipt of your Subject Access Request (SAR) dated [Date of Request], in which you have requested access to information about the personal data that [Company Name] holds about you.
We take data privacy and protection seriously at [Company Name], and we are committed to fulfilling our obligations under data protection laws, including the General Data Protection Regulation (GDPR). Rest assured that we will handle your SAR with the utmost care and attention.
We have initiated the process to respond to your SAR promptly and will provide you with the requested information within the statutory timeframe prescribed by the GDPR. This timeframe allows us up to one calendar month from the date of receipt to respond to your request. If, however, your request is complex or we receive multiple requests from you, we may require an extension of time. In such cases, we will inform you promptly and provide you with an updated timeline for response.
Please note that to ensure the security and confidentiality of your personal data, we may need to verify your identity before disclosing any information to you. We may also need to seek clarification or additional information from you to process your request efficiently.
If you have any questions or concerns regarding your SAR or the information provided in this acknowledgment letter, please do not hesitate to contact our Data Protection Officer at [DPO Contact Information].
Thank you for your understanding and cooperation in this matter.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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