Subject Access Request (SAR) Response letter template

£ 9

Supporting information

Documentation sequence

This template provides a formal response to the SAR, confirming the information that will be provided, any exemptions applied, and details of how the information will be delivered (e.g., electronically or via hard copy).

5 minute read • 1 February 2025
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Subject Access Request (SAR) Response letter

[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Response to Subject Access Request (SAR)

I am writing to acknowledge receipt of your Subject Access Request (SAR) dated [Date of Request], in which you requested access to personal data held by [Your Organisation's Name]. We take data protection and privacy matters seriously, and we are committed to fulfilling your request in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) in the UK.

We have initiated the process of gathering the requested information, which includes [Brief Description of Information Requested]. Our team is currently reviewing and collating

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What is this for?

This Subject Access Request (SAR) Response letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.

Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.

Extended guidance

subject access request (sar) response letter template

Documentation sequence

Previous
Forms
Subject Access Request (SAR) Request form template

A standardised form for employees to use when submitting a SAR.

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Subject Access Request (SAR) Response letter template

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