Subject Access Request (SAR) form template
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A standardised form for employees to use when submitting a SAR. It captures necessary information such as their name, contact details, and any specific details regarding the data they are requesting.
- 1 page / 187 words.
- Last updated 02/05/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Subject Access Request (SAR) form
Personal Data Request Form
Requester Information:
- Name:
- Employee ID (if applicable):
- Email:
- Phone Number:
- Address:
Details of Request:
- Date of Request:
- Description of Information Requested:
Verification of Identity: Please provide one or more of the following forms of identification to verify your identity:
Copy of government-issued ID (e.g., passport or driver's
You're currently viewing a limited preview. For instant full access, purchase this item or a parent bundle.
This Subject Access Request (SAR) form template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
It is usually delivered to the Employer / HR by the Employee.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Subject Access Request (SAR) form template, to understand the workflow.
Subject Access Request (SAR) policy
Our Subject Access Request (SAR) Policy Template outlines procedures for handling data requests, ensuring compliance with data protection regulations and safeguarding individuals' privacy rights.
Subject Access Request (SAR) Acknowledgment letter
This template acknowledges receipt of the SAR, confirms the initiation of the request process, and provides an estimated timeline for response.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Subject Access Request (SAR) form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
