Subject Access Request (SAR) form template

£25

A standardised form for employees to use when submitting a SAR. It captures necessary information such as their name, contact details, and any specific details regarding the data they are requesting.

You can also find the Subject Access Request (SAR) form template in these bundles:

5 mins to read, 10 mins to prep
1 A4 page / c.187 words
Reviewed 1 September 2025

Subject Access Request (SAR) form

Personal Data Request Form

Requester Information:

  • Name:
  • Employee ID (if applicable):
  • Email:
  • Phone Number:
  • Address:

Details of Request:

  • Date of Request:
  • Description of Information Requested:

Verification of Identity: Please provide one or more of the following forms of identification to verify your identity:

Copy of government-issued ID (e.g., passport or driver's

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Purpose

This Subject Access Request (SAR) form template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.

subject access request (sar) form template

Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.

Direction:
Issued from Employee to Employer (you)
Geographic suitability:
Great Britain & Northern Ireland (United Kingdom) only

Workflow window

Check what resources come before or after this step to understand the workflow.

Previous
Policies
Subject Access Request (SAR) policy

Our Subject Access Request (SAR) Policy Template outlines procedures for handling data requests, ensuring compliance with data protection regulations and safeguarding individuals' privacy rights.

This
Subject Access Request (SAR) form
Next
Letters
Subject Access Request (SAR) Acknowledgment letter

This template acknowledges receipt of the SAR, confirms the initiation of the request process, and provides an estimated timeline for response.