Subject Access Request (SAR) Refusal letter template
Value bundles that include this:
If certain exemptions apply, and the organisation is unable to fulfill the SAR in full, this template outlines the reasons for refusal and provides information on how the individual can appeal the decision.
Additional implementation support:
-refusal-letter-template.jpg "subject access request (sar) refusal letter template")
Why this letter is necessary
This Subject Access Request (SAR) Refusal letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Workflow sequence
Subject Access Request (SAR) Request form template
A standardised form for employees to use when submitting a SAR.
Employee appeal (general) letter template
Our Employee Appeal Letter Template provides a structured format for employees to appeal decisions, ensuring clarity and fairness in the process.
Specifications
5 mins
216 words, 1 page A4
1 November 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I am writing to respond to your recent Subject Access Request (SAR) dated [Date]. We have carefully reviewed your request and regret to inform you that we are unable to fulfill it in its entirety for the following reasons:
[Explain the reasons for refusal, which may include but are not limited to]:
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Your request is manifestly unfounded or excessive, and it would require disproportionate effort to respond.
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The requested information is subject to legal privilege or falls under an exemption under data protection laws.
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Providing access to the requested information would adversely affect the rights and freedoms of others.
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We are unable to verify your identity to a reasonable degree of certainty.
Please note that while we are unable to fulfill your request in full, we are committed to complying with our obligations under data protection laws. If you have any concerns or wish to discuss this matter further, please feel free to contact me at [Your Contact Information].
Additionally, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe that your data protection rights have been infringed. You can find more information about the ICO and how to file a complaint on their website at www.ico.org.uk.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
Why choose our Subject Access Request (SAR) Refusal letter template?
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