Subject Access Request (SAR) Refusal letter template
Supporting information
If certain exemptions apply, and the organisation is unable to fulfill the SAR in full, this template outlines the reasons for refusal and provides information on how the individual can appeal the decision.
Subject Access Request (SAR) Refusal letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I am writing to respond to your recent Subject Access Request (SAR) dated [Date]. We have carefully reviewed your request and regret to inform you that we are unable to fulfill it in its entirety for the following reasons:
[Explain the reasons for refusal, which may include but are not limited to]:
-
Your request is manifestly unfounded or excessive, and it would require disproportionate
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What is this for?
This Subject Access Request (SAR) Refusal letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Extended guidance
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Documentation sequence
Subject Access Request (SAR) Request form template
A standardised form for employees to use when submitting a SAR.
Employee appeal (general) letter template
Our Employee Appeal Letter Template provides a structured format for employees to appeal decisions, ensuring clarity and fairness in the process.
