Safe System of Work (SSOW) template
A safe system of work plan that outlines hazards, controls, procedures and responsibilities to ensure tasks are carried out safely and legally.
- Includes template + 15-minute call with an expert.
- Instantly download as Word / PDF / plain text, or send by email.
- 12 months’ access, with all updates to this page provided free of charge and notified to you.
- 2 pages / 322 words.
- Last updated 09/11/2025.
- UK-specific accuracy.
- Suitable for use in other territories; check local laws first.
Safe System of Work (SSOW)
Safe system of work plan
This safe system of work plan sets out the steps, controls and responsibilities required to ensure tasks are completed safely and in compliance with health and safety legislation.
Task details
Task name: [insert task name]
Department: [insert department]
Location: [insert location]
Date created/reviewed: [insert date]
Completed by: [insert name and role]
Description of the task
[provide a clear description of the task, including purpose, frequency and any key operational requirements]
Hazard identification
[list all hazards associated with this task, such as slips, trips, machinery, chemicals, manual handling, electrical risk, lone working, temperature
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This safe system of work plan sets out clear procedures, controls and responsibilities to ensure high-risk tasks are completed safely and consistently.
It helps identify hazards, define required skills, and outline equipment, PPE and step-by-step instructions that reduce risk and improve workplace safety.
By using this structured SSOW, organisations can protect employees, comply with health and safety regulations and embed safer working practices across teams.
Broader workflow
Broader workflow
Check which resources should be implemeted before and/or after the Safe System of Work (SSOW) template, to understand the workflow.
Accident investigation form
A clear accident investigation form template to record incidents, identify causes, and implement corrective actions effectively.
Investigation report form
A structured investigation report form template to record findings, evidence, and outcomes from workplace investigations consistently.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Safe System of Work (SSOW) template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this, and not AI to generate this template?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.
