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Policies, contracts, letters, guidance and HR support tools for UK employers.
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View full libraryManage apprenticeships with a complete, practical set of HR templates covering recruitment, induction, training, review and completion — helping you provide a clear, consistent and effective apprenticeship journey.
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If you're dealing with several HR issues, buying individual templates can quickly add up. Get access to the complete HRDocBox library instead, with practical, ready-to-use HR resources covering recruitment, contracts, performance, absence, employee relations, policies, disciplinary procedures, redundancy and more.
This guide looks at the value of mentoring an apprentice, the mentor role and responsibilities, and who might make a suitable mentor.
This is a guide for an Apprentice to assist them in maintaining a portfolio of evidence, which is something that may be required within their Apprentieship framework.
New Apprentice Welcome Letter template for UK employers welcoming an apprentice, confirming start arrangements, induction, training and what to expect.
Our Apprentice Progress Review Form Template streamlines tracking, feedback, and development, ensuring apprentices' growth and success.
Our Apprenticeship Agreement Template ensures legal compliance, clarity, and mutual understanding between apprentices and employers.
Our New Apprentice Announcement Script Template fosters a warm welcome, introducing new talent and promoting a positive team culture.
Training and development plan for identifying employee learning needs, setting development objectives, recording training actions and reviewing progress.
More than just templates, the Apprenticeships Knowledge Hub brings together practical HR guidance, real-world experience and tried-and-tested resources to help you understand the subject, manage it effectively and make informed decisions.
Apprenticeships combine paid employment with structured learning and development, allowing an apprentice to gain practical experience alongside an approved programme of study. The subject covers apprentices, apprenticeship agreements, training providers, off-the-job training, supervision, skills development, progress reviews and completion, and forms an important part of effective people management and, where relevant, workplace compliance.
For employers, getting this area right involves more than having a policy or form in place. Employers need to provide appropriate supervision, training, support and working arrangements while meeting the contractual and statutory requirements that apply to apprentices. Good planning also helps managers understand their role in developing the apprentice and addressing concerns early. The process should be proportionate to the circumstances, applied consistently and supported by accurate records so that managers understand what to do and employees understand what is expected of them.
The Apprenticeships Templates Toolkit brings these requirements together in a practical collection of HR documents covering apprenticeship planning, induction, training arrangements, progress reviews, supervision, support and related documentation. The templates are designed to support the key stages of the process, from planning and communication through to meetings, decisions, follow-up actions and record keeping.
This approach can help employers improve consistency between managers, reduce avoidable administration and create a clearer audit trail. It can also help organisations identify issues earlier, make better-informed decisions and manage the employee experience more effectively.
HRDocBox templates are developed from practical UK HR experience and are designed around the processes employers and HR professionals actually need to manage. The content takes account of relevant UK employment law, ACAS guidance and established HR practice, while recognising that individual circumstances and organisational policies will determine how a particular situation should be handled.
HRDocBox regularly reviews and updates its template library as employment law, ACAS guidance and practical HR requirements develop. This means employers have a professionally considered starting point that can save the time and effort involved in creating, maintaining and continually reviewing their own HR documentation from scratch. Templates should still be tailored to the organisation's circumstances and used alongside its own policies, procedures and appropriate professional advice where required.
An apprenticeship process combines employment with structured learning and development. It will typically follow these key stages:
An apprenticeship is structured development. The employee should receive meaningful workplace experience alongside their learning.
Understand the common mistakes employers can make when managing this area of HR, helping you reduce risk, prevent unnecessary costs and ensure the process is handled fairly, consistently and correctly.
Here we show you which resources to use to effectively create an apprenticeship program, taking into account the different decisions and directions that are likely / possible.
Following this flowchart will ensure that you factor in all eventualities, follow legal / code of conduct or best practice processes, communicate effectively, and reduce the risk of things going wrong.
A business recruits a production apprentice, agrees a development plan with the provider and manager, provides protected learning time and holds monthly reviews. A skills gap is identified and additional coaching is arranged before the next review.
The manager and HR then follow the relevant apprenticeships process, making sure the facts are established, responsibilities are clear and the employee or other parties involved understand what is expected. Key decisions, evidence and actions are recorded so that the business has a clear and proportionate record of how the matter was handled.
The position is reviewed afterwards rather than treating the initial action as the end of the process. Any outstanding actions, training, support, adjustments, payments, documentation or follow-up meetings are given clear ownership and timescales. This helps the organisation demonstrate consistent practice, identify recurring issues and reduce the risk of the same problem happening again.
An apprenticeship combines employment with structured training and development. Apprentices gain practical experience while working towards the required knowledge, skills and behaviours.
The employer should provide an appropriate induction covering the role, workplace expectations, health and safety, training arrangements and support.
Responsibility is normally shared between the employer, the apprentice's manager and the training provider. Clear communication helps ensure progress and support are maintained.
Regular reviews help assess progress, identify support needs and ensure workplace training is aligned with the apprenticeship programme.
Yes. Apprentices are employees and will normally be expected to follow workplace policies and procedures, subject to their specific arrangements.
HRDocBox combines real-world HR experience, subject-matter expertise and commercial understanding to support effective apprenticeships with practical, tried-and-tested resources. With instant access, editable documents, ongoing updates and 12 months' access, you get practical HR support when you need it.
How this content is developed and reviewed
The Apprenticeships templates toolkit is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing apprenticeships HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
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