Approval to recruit form template
This model approval to recruit form template will ensure that authorisation for recruitment is confirmed.
Approval to recruit form
Why does this role need to be filled?
You should carefully review the need for the role to determine if it is still required and if so whether it needs to be filled on the same basis or in a different way.
You should firstly consider how you would manage the impact on customers and delivery by not recruiting. You should then review the options below:
- Is re-distribution of work possible amongst existing team members?
- Would restructuring remove the need for the role?
- Is there an opportunity to streamline working practices and processes which could remove the need for the role?
- Is there an opportunity for an existing employee to act up or be seconded into the role?
If you believe that the role does need to be filled you should consider whether the role could be filled on a temporary basis, fixed term contract or by secondment rather than on a permanent basis.
STEP 1: Hiring Manager
Please complete for all roles, including agency staff, and then forward to your Department Director for review/approval.
| Name of Hiring Manager: | |
| Vacant position: | |
| Department: | |
| Reporting to: | |
| Type of Resource Required (circle): | Permanent | Temporary agency |
| End date (if temporary): | |
| Role profile/job description and person specification reviewed and attached? | |
| Salary range (take advice from HR): | |
| When required: | |
| Justification for Recruiting: | |
| Date: |
STEP 2: Department Director
Approval for recruitment to all roles:
I approve the request to recruit to this role (circle): Yes No
Comments: Please include any instructions for the hiring manager
Managing Director:
Date:
STEP 3: CEO/MD approval
I approve the request to recruit to this role (circle): Yes No
Comments: Please include any instructions for the hiring manager
Managing Director:
Date:
Please now return this form to HR.
Restricted before purchase.
Restricted before purchase.
Version: [1.0]
Issue date: [date]
What is this for?
Hiring managers should seek authorisation for recruitment to all positions. This includes the use of temporary agency and consultancy staff. This form will support a formal request and approval process.
