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Approval to recruit form template

£ 15

This model approval to recruit form template will ensure that authorisation for recruitment is confirmed.

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How long to understand and prepare this form?
5 mins
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approval to recruit form template

What is an Approval to recruit form?

Hiring managers should seek authorisation for recruitment to all positions. This includes the use of temporary agency and consultancy staff. This form will support a formal request and approval process.

Best practice timescale for this to be issued
When should this form be issued?
Before the recriuitment process commences
Applicable legal jurisdictions
In which jurisdictions can this form be used?
Great Britain & NI (United Kingdom), Worldwide

Approval to recruit

Why does this role need to be filled?

You should carefully review the need for the role to determine if it is still required and if so whether it needs to be filled on the same basis or in a different way.

You should firstly consider how you would manage the impact on customers and delivery by not recruiting. You should then review the options below:

  • Is re-distribution of work possible amongst existing team members?
  • Would restructuring remove the need for the role?
  • Is there an opportunity to streamline working practices and processes which could remove the need for the role?
  • Is there an opportunity for an existing employee to act up or be seconded into the role?

If you believe that the role does need to be filled you should consider whether the role could be filled on a temporary basis, fixed term contract or by secondment rather than on a permanent basis.

STEP 1: Hiring Manager

Please complete for all roles, including agency staff, and then forward to your Department Director for review/approval.

Name of Hiring Manager:  
Vacant position:  
Department:  
Reporting to:  
Type of Resource Required (circle): Permanent | Temporary agency
End date (if temporary):  
Role profile/job description and person specification reviewed and attached?  
Salary range (take advice from HR):  
When required:  
Justification for Recruiting:  
Date:  

STEP 2: Department Director

Approval for recruitment to all roles:

I approve the request to recruit to this role (circle): Yes No

Comments: Please include any instructions for the hiring manager

Managing Director:

Date:

STEP 3: CEO/MD approval

I approve the request to recruit to this role (circle): Yes No

Comments: Please include any instructions for the hiring manager

Managing Director:

Date:

Please now return this form to HR.

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Version: [1.0]

Issue date: [date]

Why buy our Approval to recruit form template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from hrdocbox.co.uk offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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