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Job description form template

Reading time 3 minutes (inc. support info). Reviewed 27/01/2023.
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Job descriptions can help identify particular skills or abilities that are necessary for a position or the environmental pressures that apply to the position. A good job description tells the applicant what the position may involve or require.

This job description includes who the employee will report to, the role's main duties, the skills and experience required, Key Performance Indicators (what does good look like?), Company core values that the employee is expected to live, and career path information.

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What is a Job description form?

The purpose of a job description is to clearly define the duties, responsibilities, qualifications, and requirements of a particular job. It serves as a tool to communicate the expectations of the employer to potential candidates and to employees who are hired for the job. A job description provides a detailed understanding of what the job entails, what skills and knowledge are required to perform the job successfully, and what the performance expectations are.

Job descriptions can also be used to:

  1. Attract the right candidates: A well-written job description can help attract candidates who possess the necessary skills, experience, and qualifications for the job.

  2. Set expectations: A job description helps set clear expectations for what the employee is expected to accomplish and what the performance standards are.

  3. Facilitate performance management: A job description provides a basis for evaluating employee performance and determining whether an employee is meeting the expectations of the job.

  4. Aid in career development: Employees can use the job description as a reference to identify areas where they can improve their skills and competencies and progress in their careers.

Overall, a job description serves as a critical tool in ensuring that the right person is hired for the job, and that the employee is equipped with the necessary information to perform the job successfully.

Job description form template
job description form template

What legal and best practice aspects should employers be aware of?

Here are some UK employment legislations that are relevant to implementing a job description:

  1. Equality Act 2010: This legislation prohibits discrimination in recruitment, promotion, and training on the basis of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

  2. National Minimum Wage Act 1998: This legislation sets out the minimum wage rates that employers must pay their employees.

  3. Working Time Regulations 1998: These regulations set out the limits on working hours, rest breaks, and annual leave entitlements.

  4. Health and Safety at Work etc. Act 1974: This legislation places a duty on employers to ensure the health, safety, and welfare of their employees.

  5. Data Protection Act 2018: This legislation regulates the processing of personal data and sets out the responsibilities of employers in handling employee data.

  6. The Flexible Working Regulations 2014: These regulations provide the right for eligible employees to request flexible working arrangements, such as working from home or flexible hours.

  7. The Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law and protects the rights of employees, including the right to a fair trial, the right to privacy, and the right to freedom of expression.

It is important for employers to understand and comply with these and other relevant employment legislations when implementing a job description to ensure that their policies and practices are in line with the law.

Job description


Job title:

Department:

Reports to:

Job purpose

State the overall purpose of the role e.g. to provide secretarial and administration support to the management team and act as a first point of contact for clients contacting the office.

Responsibilities

[Provide information about the duties the employee will be expected to undertake. You may also wish to state the expected time spent on each duty as a percentage]. List the essential important duties only - not everything, and the most important ones should be first. Use gender-neutral language.

  1. ...
  2. Include this line: You may be required to carry out other duties, as are within your capabilities and level of responsibility, in order to meet the needs of the business.

Performance criteria/Key Performance Indicators (KPI's)

State how the post holders success will be measured.

Person specification

List the skills and qualities that someone in this role will require, such as: 

  • Education level.
  • Experience.
  • Specific skills.
  • Personal characteristics.
  • Qualifications.

Company core values

If you have them, state the core values of the company - these are important as it helps the post holder to understand the culture and the behaviour expected of them:

Progression opportunities

State what role would be the next step for progression.

 

Date created:

Author:

Version: [1.0]

Issue date: [date]

Direction

The Job description form template is issued by an employer
Employer
Issue path
The Job description form template is issued to an employee
Employee

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