Job description form template
Job descriptions can help identify particular skills or abilities that are necessary for a position or the environmental pressures that apply to the position. A good job description tells the applicant what the position may involve or require.
This job description includes who the employee will report to, the role's main duties, the skills and experience required, Key Performance Indicators (what does good look like?), Company core values that the employee is expected to live, and career path information.
- 1 page / 210 words.
- Last updated 27/01/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Job description form
Job title:
Department:
Reports to:
Job purpose
State the overall purpose of the role e.g. to provide secretarial and administration support to the management team and act as a first point of contact for clients contacting the office.
Responsibilities
[Provide information about the duties the employee will be expected to undertake. You may also wish to state the expected time spent on each
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The purpose of a job description is to clearly define the duties, responsibilities, qualifications, and requirements of a particular job. It serves as a tool to communicate the expectations of the employer to potential candidates and to employees who are hired for the job. A job description provides a detailed understanding of what the job entails, what skills and knowledge are required to perform the job successfully, and what the performance expectations are.
Job descriptions can also be used to:
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Attract the right candidates: A well-written job description can help attract candidates who possess the necessary skills, experience, and qualifications for the job.
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Set expectations: A job description helps set clear expectations for what the employee is expected to accomplish and what the performance standards are.
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Facilitate performance management: A job description provides a basis for evaluating employee performance and determining whether an employee is meeting the expectations of the job.
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Aid in career development: Employees can use the job description as a reference to identify areas where they can improve their skills and competencies and progress in their careers.
Overall, a job description serves as a critical tool in ensuring that the right person is hired for the job, and that the employee is equipped with the necessary information to perform the job successfully.
It is usually delivered to the Employee by the Employer / HR.
Compliance
Compliance
This Job description form template incorporates relevant UK laws and HR standards, including those listed below:
Here are some UK employment legislations that are relevant to implementing a job description:
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Equality Act 2010: This legislation prohibits discrimination in recruitment, promotion, and training on the basis of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
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National Minimum Wage Act 1998: This legislation sets out the minimum wage rates that employers must pay their employees.
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Working Time Regulations 1998: These regulations set out the limits on working hours, rest breaks, and annual leave entitlements.
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Health and Safety at Work etc. Act 1974: This legislation places a duty on employers to ensure the health, safety, and welfare of their employees.
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Data Protection Act 2018: This legislation regulates the processing of personal data and sets out the responsibilities of employers in handling employee data.
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The Flexible Working Regulations 2014: These regulations provide the right for eligible employees to request flexible working arrangements, such as working from home or flexible hours.
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The Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law and protects the rights of employees, including the right to a fair trial, the right to privacy, and the right to freedom of expression.
It is important for employers to understand and comply with these and other relevant employment legislations when implementing a job description to ensure that their policies and practices are in line with the law.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Job description form template, to understand the workflow.
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Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Job description form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
