Internal job vacancy email script template

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Our internal job advert email script simplifies the process of notifying current employees about new job openings, fostering internal career growth and opportunities.

Why this script is necessary

The internal job advert email script serves as a concise and effective communication tool within organisations to announce job vacancies to current employees. It outlines key details such as the position title, department, and key responsibilities, fostering internal mobility and career development.

This script ensures transparency and promotes equal opportunity for all employees to apply for available roles, supporting a culture of growth and talent retention within the organisation. It encourages internal candidates to consider career progression opportunities and facilitates a seamless application process.

This practice not only creates opportunities for current employees but also contributes to boosting morale. Promoting from within often results in increased productivity from those who are promoted.

While there is no legal requirement to do so, it is considered beneficial to advertise jobs internally.

  • Equality Act 2010: Ensures non-discrimination in job advertisements and promotions based on protected characteristics.

  • Acas Code of Practice on Recruitment and Selection: Provides guidance on fair and transparent recruitment practices, including internal job advertising.

  • Best Practice: Clarity and Transparency: Ensure the email script clearly outlines the job opportunity, qualifications required, application process, and deadline, promoting fairness and inclusivity among employees.

Workflow sequence

Previous step
Job advert wording form template

A job advert is used to post jobs and helps standardise them across a business.

This step
Internal job vacancy email script
Next step
Interview invitation letter template

Our Interview Invitation Letter template formally invites candidates to interview, providing essential details and promoting professionalism in the hiring process.


Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
133 words, 1 page A4
Date last reviewed icon
Date last reviewed
5 July 2024
internal job vacancy email script template

Internal job vacancy email Script

Subject: Exciting Job Opportunity - [Job Title]

Dear Team,

I hope this message finds you well.

We are pleased to announce a new job vacancy for the position of [Job Title] within the [Department] department. This opportunity is being advertised both internally and externally, as we are keen to find the best candidate for the role.

Key Responsibilities:

  • [Responsibility 1]

  • [Responsibility 2]

  • [Responsibility 3]

  • [Responsibility 4]

If you are interested in this position or would like more details, please do not hesitate to reach out. Additionally, we encourage you to share this opportunity with anyone in your network who might be suitable and interested.

Thank you for your continued dedication and support.

Best regards,

[Your Name]
[Your Position]
[Your Contact Information]

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Why choose our Internal job vacancy email script template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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