Policies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryUse this model letter to notify an employee that they have been successful in meeting the standards agreed at any stage within the Performance Improvement process.
If you are managing employee performance concerns, the toolkit brings together practical HR templates covering discussions, improvement plans, reviews and outcomes.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Performance Improvement Procedure - [second | third] meeting
I refer to our recent discussions held on [date of last Performance Improvement Plan meeting] when we discussed your continuing performance in your role
You've seen 20% of how the Performance improvement plan (PIP) outcome no further action letter template is structured. Get the complete editable template instantly and customise it for your organisation.
A Performance Improvement Outcome No Further Action Letter is sent to an employee who has previously received a Concern about Performance Letter, but has since improved their job performance to meet the required standards.
The purpose of this letter is to confirm that the employer has reviewed the employee's performance and has determined that no further action is required at this time. It serves as a positive outcome and acknowledges the employee's efforts to improve their performance.
The letter may also include details about the specific areas where the employee has improved, and may offer feedback or suggestions for ongoing development and growth in their role. It may also emphasise the importance of maintaining a high level of performance and continuing to meet the required standards.
Overall, a Performance Improvement Outcome No Further Action Letter is a positive and encouraging document that recognises an employee's efforts to improve their job performance and provides confirmation that their performance is now meeting the required standards. It can help to reinforce positive behaviours and motivate employees to continue striving for excellence in their work.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Performance improvement plan (PIP) outcome no further action letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
A script to guide managers in conducting performance improvement meetings.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Performance improvement plan (PIP) outcome no further action letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
The relevant points were already laid out, which made the final check much quicker. We only changed a few details to reflect the particular circumstances. The wording was clear enough that we did not have to keep rewriting it.
It helped us get the tone right without making the letter feel stiff. It gave the manager a clear route through what could otherwise become a fiddly piece of correspondence.
How this content is developed and reviewed
The Performance improvement plan (PIP) outcome no further action letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing performance improvement HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
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