Second performance improvement plan (PIP) meeting notification letter template
Use this model letter to arrange the second formal performance improvement plan (PIP) meeting after the first meeting has not led to any progress.
- 1 page / 224 words.
- Last updated 01/03/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Second performance improvement plan (PIP) meeting notification letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Second Performance Improvement Meeting
I refer to our recent discussions held on [date of First Performance Improvement Meeting] when we discussed your performance in your role, considered the areas of my concern and your performance more generally.
As a consequence of the discussions at the First Performance Improvement Meeting on [date], I explained that I continued to remain dissatisfied with your level of performance and have now issued a first
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A Second Performance Improvement Meeting Notification Letter is a document that is typically sent by an employer to an employee who has previously received a Concern about Performance Letter and has failed to show sufficient improvement in their job performance. The purpose of this letter is to notify the employee that a second performance improvement meeting will be held to discuss their continued unsatisfactory performance and to identify steps that can be taken to improve it.
The letter should be written in a professional and objective tone, and should clearly outline the reasons for the second performance improvement meeting. It should also identify the specific areas where the employee's performance is still falling short and provide examples of specific incidents or behaviors that are causing concern.
The letter should also provide details about the time, date, and location of the performance improvement meeting, as well as any materials or documentation that the employee should bring to the meeting. It may also provide information about the potential consequences of continued unsatisfactory performance, such as disciplinary action or termination.
Overall, a Second Performance Improvement Meeting Notification Letter is a formal and important document that serves as a clear reminder to the employee that their performance is not meeting the required standards and that further action is necessary to address the issue. It provides an opportunity for the employee to receive feedback and guidance on how to improve their job performance and avoid further disciplinary action.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Second performance improvement plan (PIP) meeting notification letter template, to understand the workflow.
Performance improvement plan (PIP)
If you have concens about the performance of an employee, use this model form template to capture the improvement required, and agree and plan the timescale.
Performance Improvement plan (PIP) meeting script
A script to guide managers in conducting performance improvement meetings.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Second performance improvement plan (PIP) meeting notification letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
