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A script to guide managers in conducting performance improvement meetings. It covers the key points to address, including discussing the performance improvement plan, setting expectations, providing feedback, and offering support.
1 [Welcome]
1.1 Good [Morning/Afternoon], [Employee's Name]. Thank you for joining us today.
2 [Purpose]
2.1 The purpose of this meeting is to discuss and address concerns about your performance.
2.2 We value your contributions to the company and want to ensure your success.
2.3 Our goal is to work together to identify areas for improvement and develop a plan to help you reach the expected performance standards.
3 [Reiterating Concerns]
3.1 We have noticed some issues regarding your performance in certain aspects of your role.
3.2 It is essential to address these concerns as they impact your ability to meet the required performance standards.
3.3 Our objective is to help you overcome any challenges and provide the necessary support to facilitate your professional growth.
4 [Performance Improvement Plan]
4.1 To assist you in improving your performance, we have prepared a performance improvement plan.
4.2 This plan outlines specific goals and objectives that we believe will contribute to your overall development and success in your role.
The plan
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For more value, this is also found in our Full library and Performance improvement templates toolkit
This Performance Improvement plan (PIP) meeting script template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Performance Improvement plan (PIP) meeting script, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Use this template to arrange the first formal performance improvement plan meeting after previous informal discussions have not produced any progress.
If you have concens about the performance of an employee, use this model form template to capture the improvement required, and agree and plan the timescale.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Performance Improvement plan (PIP) meeting script template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing performance improvement processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Performance improvement toolkit
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