Final performance improvement plan (PIP) meeting notification letter template
Use this model letter to arrange the final formal performance improvement plan meeting after the second meeting has not led to any progress.
- 1 page / 247 words.
- Last updated 01/03/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Final performance improvement plan (PIP) meeting notification letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Final Performance Improvement Meeting
I refer to the recent Second Performance Improvement Meeting held on [date] in which we discussed your recent performance during the review period and your performance more generally.
As a consequence of the discussions at the Second Performance Improvement Meeting on [date], I explained that I continued to remain dissatisfied with your level of performance and have now issued a final written warning to you in accordance with the Performance Improvement Procedure. This
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A Final Performance Improvement Meeting Notification Letter is sent to an employee who has previously received a Concern about Performance Letter and a Second Performance Improvement Meeting Notification Letter, but has failed to show sufficient improvement in their job performance. The purpose of this letter is to notify the employee that a final performance improvement meeting will be held to discuss their continued unsatisfactory performance and to inform them that their employment may be terminated if their performance does not improve.
The letter should be written in a professional and objective tone, and should clearly outline the reasons for the final performance improvement meeting. It should also identify the specific areas where the employee's performance is still falling short and provide examples of specific incidents or behaviors that are causing concern.
The letter should also provide details about the time, date, and location of the performance improvement meeting, as well as any materials or documentation that the employee should bring to the meeting. It should also clearly state that the purpose of the meeting is to discuss the employee's continued unsatisfactory performance and that their employment may be terminated if their performance does not improve.
Overall, a Final Performance Improvement Meeting Notification Letter is a formal and important document that serves as a clear warning to the employee that their performance is not meeting the required standards and that their employment may be terminated if they do not improve. It provides a final opportunity for the employee to receive feedback and guidance on how to improve their job performance and avoid termination.
It is usually delivered to the Employee by the Employer / HR.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Final performance improvement plan (PIP) meeting notification letter template, to understand the workflow.
Performance Improvement plan (PIP) meeting script
A script to guide managers in conducting performance improvement meetings.
Dismissal after performance improvement plan (PIP) hearing confirmation letter
Our Dismissal After Performance Improvement Hearing Confirmation Letter template formally confirms the decision, maintaining professionalism and outlining the terms of dismissal.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Final performance improvement plan (PIP) meeting notification letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
