First performance improvement plan (PIP) meeting notification letter template
Supporting information
Use this template to arrange the first formal performance improvement plan meeting after previous informal discussions have not produced any progress.
First performance improvement plan (PIP) meeting notification letter
[Add Logo]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
First Performance Improvement Meeting
I refer to our recent discussions, where we discussed your performance in your role, and I explained that as these shortcomings had not been addressed satisfactorily, it would be necessary to progress to the formal stages of the Company’s Performance Improvement Procedure.
I now confirm that the following arrangements have been made for the First Performance Improvement Meeting:
Date: [date]
Time: [time]
Location: [location]
The purpose of the meeting is explained in the Performance Improvement Procedure. I have enclosed a copy for your information.
You are entitled to be accompanied by an accredited trade union representative or workplace colleague.
By entering the formal stage, I must highlight to you that should your performance not reach an acceptable standard during this process, your employment is at risk and may ultimately lead to dismissal.
Should you have any queries, please do not hesitate to contact me.
Protected before purchase.
Protected before purchase.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
This First performance improvement plan (PIP) meeting notification letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Extended guidance
Documentation sequence
Performance improvement plan (PIP) template
If you have concens about the performance of an employee, use this model form template to capture the improvement required, and agree and plan the timescale.
