Overtime policy template
Guidance to managers of employees who are contractually eligible to receive overtime payments.
5 mins
What is an Overtime policy?
The purpose of this Overtime policy template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.
By using our Overtime policy template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.
During onboarding / after changes / planned refresher
Internally issued to appropriate recipients in your Company
Great Britain & NI (United Kingdom), Worldwide
Overtime
Overview
The purpose of this policy is to provide guidance to managers of employees who are contractually eligible to receive overtime payments on the operation of overtime.
Scope
This policy is applicable to all employees of [company name].
General principles
Definition of overtime
Overtime is defined as any hours worked by an employee within a one week period that exceed the employees normal contracted hours and which have been worked with the agreement of their line manager to meet particular circumstances.
Authorisation
All overtime working must be authorised as far in advance as possible, by the relevant line manager, before a staff member begins working. The line manager must confirm the rate of pay/time off arrangements to which the staff member is entitled, before the overtime work is completed.
Standard payment rates
Management discretion may be used to pay a higher rate than those listed below, depending on the need/circumstance. This must be approved by a Director.
Additional time worked above contracted hours (FT or PT) on a contracted working weekday = [Time and 1/3]
Additional time worked above contracted hours (FT or PT) on non-contracted working weekday or Saturday = [Time and 1/2]
Additional time worked above contracted hours (FT or PT) on a Sunday = [Double time]
Public holiday if not contracted to work = [Double time plus day in lieu]
Public holiday if contracted to work = [Single time plus day in lieu]
This policy [does not] form[s] part of your terms and conditions of employment.
Version: [1.0]
Issue date: [date]
Author: [name, job title]
Why buy our Overtime policy template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
