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The TUPE Transfer Confirmation Letter formally confirms to an employee that their employment is transferring to a new employer under the Transfer of Undertakings (Protection of Employment) Regulations 2006. It confirms the transfer date, continuity of employment, key employment arrangements and any relevant information or measures connected with the transfer.
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-letter-template.jpg "TUPE transfer confirmation (to employees) letter template")
This template brings together the key information, sections and considerations you need to create a clear, comprehensive and professional HR document. Preview the document below.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of TUPE transfer
As you will be aware from previous correspondence and discussions regarding the proposed transfer of [old department / undertaking name] to [new company name], it has now been confirmed that the transfer will take place on [date of transfer].
The main reason for the transfer is [detail the rationale for the transfer].
The transfer of [old department / undertaking name] to [new company name] includes the transfer of all existing employees working in the [old department / undertaking name] from the employment of [current company name] to that of [new company name].
As you are currently employed in a role which is transferring with effect from [date of transfer], this letter confirms the details of the transfer and provides information about what the transfer means for your employment.
The transfer will be handled in accordance with the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
As this is a transfer to which TUPE applies, the following arrangements will apply to your employment:
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A TUPE Transfer Confirmation Letter formally confirms that an employee's employment is transferring from one employer to another under the Transfer of Undertakings (Protection of Employment) Regulations 2006. It provides written confirmation of the transfer date, new employer and key employment arrangements.
The letter can also summarise relevant measures connected with the transfer and provide employees with clear information about who will be responsible for their employment following the transfer.
The letter is used once the transfer arrangements have been established to provide employees with clear written confirmation of what is happening to their employment. It can help bring together the key information employees need immediately before or around the point of transfer.
It should complement, rather than replace, the information and consultation process required under TUPE.
The template is suitable for employers, HR professionals and managers involved in business transfers, service provision changes and other transactions where TUPE may apply.
The employer should ensure that the appropriate TUPE information and consultation requirements have been followed before relying on a confirmation letter. The precise obligations will depend on the circumstances of the transfer, including the size of the employer and whether employee representatives are involved.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE transfer confirmation (to employees) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
The TUPE Transfer Confirmation Letter to Employee Representatives formally confirms the transfer arrangements to recognised trade union representatives or other appropriate employee representatives.
Our TUPE Goodbye Letter template ensures a smooth transition for employees affected by TUPE, providing them with essential information and support.
Use these best practice actions, recommended timescales and process stages to understand when and how the TUPE transfer confirmation (to employees) letter should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
It confirms that the employee's employment is transferring to the new employer, normally including the transfer date, new employer, continuity of employment and relevant employment arrangements or measures.
Generally, the employee's employment transfers automatically and their existing terms and continuity of employment are preserved, subject to the specific TUPE rules and circumstances. The transfer should not simply be treated as a resignation and new appointment.
HRDocBox combines deep HR knowledge, practical application and years of experience with real workplace transfers. The template is structured around the important employee-facing information while recognising that the confirmation letter sits within the wider TUPE information and consultation process.
AI can produce a convincing-looking TUPE letter, but TUPE is a technically complex area where seemingly small wording differences can matter. HRDocBox combines UK employment-law knowledge, ACAS guidance and practical HR experience to help employers communicate the transfer accurately.
It should give the employee the key information they need about their transfer, including the new employer, transfer date, continuity of employment, relevant terms and any measures that need to be communicated. It should complement rather than attempt to replace the wider TUPE consultation process.
TUPE places restrictions on changes to employment terms connected with a transfer. Whether a particular change is lawful depends on the circumstances and the reason for the change. Employers should take specific advice before making contractual changes following a TUPE transfer.
How this content is developed and reviewed
The TUPE transfer confirmation (to employees) letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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