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View full library-letter-template.jpg "TUPE transfer confirmation (to employees) letter template")
If TUPE is confirmed, send this model template letter to affected employees as written confirmation that a transfer will take place under the provisions of TUPE.
It clarifies that the employees are now employed by the incoming employer with their terms and conditions of employment intact, as well as their continuity of employment.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of TUPE transfer
As you will be aware from previous correspondence and discussions regarding the possibility of transferring [old department name] to [new company name], it has now been confirmed that this transfer is to take place on [date of transfer].
The main reason for this transfer is [detail the rationale for the transfer].
The transfer to the ownership of the [new company name] includes the transfer of all existing employees in the [old department name], from the employment of the Company, to that of the [new company name].
1. Transfer of Undertakings (Protection of Employment)
As you are currently employed in a post which is to be transferred with effect from [date of transfer], I am writing to confirm the details and to provide information about the transfer. This letter is formal notification that the transfer will be handled in accordance with the Transfer of Undertakings (Protection of Employment) Regulations 2006 (the TUPE Regulations).
2. Legal, economic and social implications
As this will be a transfer covered by the TUPE Regulations the following will apply:
The transfer
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A TUPE transfer confirmation letter is used by the outgoing employer to formally confirm to affected employees that a business transfer covered by the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is going ahead. The letter provides employees with clear written confirmation of the transfer date and the identity of their new employer, following the wider TUPE information and consultation process.
A TUPE transfer confirmation letter will typically confirm:
The confirmation should be provided once the transfer arrangements are sufficiently confirmed, with appropriate notice to affected employees. It should form part of the wider TUPE information and consultation process rather than being treated as a substitute for that process.
Where TUPE applies, employees assigned to the transferring business or undertaking will generally transfer automatically to the incoming employer. Their continuity of employment is preserved and their employment rights and obligations transfer with them, subject to the specific provisions and exceptions within TUPE.
Before issuing the confirmation letter, employers should ensure that the transfer date, incoming employer's details and information provided to employees are accurate and consistent with the wider TUPE arrangements. Any measures envisaged by the incoming employer should also have been addressed through the appropriate TUPE information and consultation process.
Tip: Keep the transfer confirmation clear and reassuring, but avoid suggesting that employees are simply starting a new employment relationship. A TUPE transfer normally preserves continuity of employment, so the letter should explain the transfer accurately and reflect the employee's position at the point of transfer.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE transfer confirmation (to employees) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If TUPE is confirmed, send this model template letter to representatives as confirmation that a transfer will take place under the provisions of TUPE.
Our TUPE Goodbye Letter template ensures a smooth transition for employees affected by TUPE, providing them with essential information and support.
Under the TUPE Regulations, employers are required to provide information to affected employees about the transfer of their employment to a new employer. This includes the date of the transfer, the reason for the transfer, and any implications for their employment, such as changes to terms and conditions.
The TUPE confirmation of transfer to employees letter is one way in which employers can meet their obligations under the TUPE Regulations. The letter should be provided to affected employees in writing, and should include all of the necessary information regarding the transfer of their employment.
The purpose of the TUPE confirmation of transfer to employees letter is to ensure that affected employees are fully informed about the transfer of their employment and any implications that this may have for them. This can help to ensure that the transfer is carried out in a fair and transparent manner, and can help to maintain positive relationships with employees.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the TUPE transfer confirmation (to employees) letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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