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View full library-letter-template.jpg "TUPE confirmation of consultation (to representatives) letter template")
If TUPE is proposed, send this model letter template to employee representatives as confirmation of consultation taking place.
The letter details the number of employees, their location and other key descriptive information and outlines the expected degree of change that these employees will experience, and invites representatives to arrange a consultation meeting at a mutually convenient date.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Proposed TUPE transfer
I write further to my previous correspondance about [our proposal to transfer the business of [old department/company name] to [new company name]] OR [the proposed service provision change of [give details of activities] from ourselves to [name of new service provider]].
As the representative of the staff currently employed in posts in the [old company/department name], I am writing to you to confirm this potential transfer and to advise you that the transfer will be handled in accordance with the Transfer of Undertakings (Protection of Employment) Regulations 2006.
The proposals are as follows:
The transfer is taking place due to [explain rationale]
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A TUPE confirmation of consultation (to representatives) letter is sent to employee representatives to confirm that the consultation process has started, as required under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
The TUPE confirmation of consultation (to representatives) letter typically includes information such as the date and time of the first consultation meeting, the issues that will be discussed during the consultation process, and the expected duration of the consultation process.
The purpose of the letter is to provide formal notification to the employee representatives that the consultation process has begun, as required by TUPE. This helps to ensure that the consultation process is conducted in a timely and effective manner, and provides evidence that the employer has complied with its legal obligations under TUPE.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE confirmation of consultation (to representatives) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If TUPE is proposed, send this model letter to affected employees to confirm the results of an election for employee representatives.
If TUPE is proposed, send this model letter to representatives as confirmation of the proposed measures that will be taken in connection with the transfer.
When a business or part of a business is transferred to a new employer, TUPE requires the employer to inform and consult with affected employees and their representatives about the transfer and any measures that the new employer plans to take in relation to their employment. Certain specified information must be provided to the representatives long enough before the transfer to enable the outgoing employer to consult with them about it.
There is no set timetable for consultation, but the larger the transaction and the more staff affected, the longer the timetable will need to be.
If there is a failure to inform and consult, a complaint can be made to the Employment Tribunal. If successful, the Tribunal can award compensaton up to a maximum of 13 weeks pay per affected employee.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the TUPE confirmation of consultation (to representatives) letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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