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Use this model ballot form in the election of employee information and consultation representatives, as part of a TUPE transfer.
Please fill in this form to elect [an employee representative/employee representatives] for the purposes of the informing and, where required or appropriate, consultation exercise on the proposed transfer of [details of transfer].
Please choose [one candidate by placing a tick in the box next to the name of the candidate/[number] candidates by placing ticks in the boxes next to the names of the candidates] you would like to elect.
[Please complete this form and post it in
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A TUPE employee representatives ballot form is a document used to facilitate the process of electing employee representatives in the context of a Transfer of Undertakings (Protection of Employment) Regulations (TUPE) transfer.
When a TUPE transfer occurs, it is required by law that the outgoing employer informs and consults with employee representatives about the transfer and its implications for the affected employees. The TUPE employee representatives are elected by the affected employees and act as a liaison between them and the employer during the consultation process.
The TUPE employee representatives ballot form is used to enable the affected employees to vote for the individuals who will represent them during the consultation process. The form typically includes information about the election process, the candidates standing for election, and instructions on how to vote.
The form must be completed in accordance with the TUPE regulations and the outcome of the ballot must be reported to the outgoing employer, who will then communicate the results to the affected employees.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE employee representatives ballot form, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If nominations for TUPE representatives has closed with more volunteers than required, issue this model letter template to provide notification of a ballot.
If TUPE is proposed, send this model letter to affected employees to confirm the results of an election for employee representatives.
Trade Union and Labour Relations (Consolidation) Act 1992: This legislation provides protections for employees who wish to join a trade union or engage in collective bargaining. It also sets out the process for appointing employee representatives for the purpose of consulting with the employer during a TUPE transfer. It is important to consider this legislation when creating a ballot form to ensure that the process for appointing employee representatives is fair and transparent.
Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): This legislation requires that employers inform and consult with employee representatives before a TUPE transfer takes place. It is important to consider this legislation when creating a ballot form to ensure that the employee representatives are appointed in a timely manner and have sufficient time to consult with their colleagues before the transfer takes place.
Employment Rights Act 1996: This legislation sets out the rights of employees to be consulted in certain situations, including TUPE transfers. It is important to consider this legislation when creating a ballot form to ensure that the consultation process is fair and transparent, and that all employees have an opportunity to express their views.
Data Protection Act 2018: This legislation sets out the rules for handling personal data. It is important to consider this legislation when creating a ballot form to ensure that the personal data of employees is handled in a lawful and transparent manner, and that employees are made aware of how their data will be used.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the TUPE employee representatives ballot form template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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