Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library
If TUPE is confirmed, send this model letter to any affected employee to welcome them, and confirm key information and joining arrangements.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
TUPE transfer
We are writing to inform you that as part of a business transfer, your employment with [Current Company Name] will transfer to [New Company Name] under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
We understand that this may be a time of uncertainty for you, but we would like to reassure you that we are committed to making this transfer as smooth and seamless as possible. You will retain all of your existing employment rights and benefits
To view in full, make a purchase
For more value, this is also found in our Full library and TUPE templates toolkit
A TUPE welcome letter is a document sent by an employer to employees who are affected by the transfer of their employment under the Transfer of Undertakings (Protection of Employment) Regulations (TUPE). TUPE applies when a business or part of a business is transferred from one employer to another, and it is designed to protect the employment rights of the affected employees.
The TUPE welcome letter is typically sent by the new employer to the affected employees to welcome them to their new employment.
The TUPE welcome letter is a key step in the onboarding process, as it helps to ensure that the affected employees are aware of the transfer and have a clear understanding of their employment rights and obligations. It can also help to reassure employees that their employment rights will be protected and that they will be treated fairly in their new role.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE welcome letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our TUPE Goodbye Letter template ensures a smooth transition for employees affected by TUPE, providing them with essential information and support.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): Employers must ensure that they comply with the requirements of TUPE, which provides protections for employees whose employment transfers to a new employer. This includes the obligation to inform and consult with affected employees, as well as ensuring that any changes to terms and conditions of employment are fair and reasonable.
The Equality Act 2010: Employers must ensure that the welcome letter does not discriminate against employees on the basis of protected characteristics such as age, gender, race, disability, and sexual orientation.
The Employment Rights Act 1996: The welcome letter should provide information about the employees' rights and entitlements, such as their notice period, holiday entitlement, and any other benefits that they may be entitled to.
The National Minimum Wage Act 1998: Employers must ensure that any changes to pay rates are compliant with the National Minimum Wage legislation.
The Working Time Regulations 1998: Employers must ensure that any changes to working hours or rest breaks are compliant with the Working Time Regulations.
In addition to these laws, employers should also consider any relevant collective agreements or contractual terms that may apply to affected employees. The welcome letter should be clear and comprehensive, providing all relevant information about the transfer and the employees' new employment.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the TUPE welcome letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
TUPE toolkit
26 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Termination library
137 templates
Full library
776 templates