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Termination document package
TUPE document library

TUPE welcome letter template

When to use it

A model letter to welcome employees and confirm arrangements shortly after the TUPE transfer. This is a key step in the onboarding process, and a prelude to inducting the transferring employees into the organisation.

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

TRANSFER OF [OLD DEPARTMENT/COMPANY NAME] TO [NEW COMPANY NAME]

Further to our discussions regarding the potential transfer of your employment, I am writing to confirm that in accordance with the Transfer of Undertakings (Protection of Employment) Regulations your employment with [old company name] will transfer to the Company with effect from [transfer date].

I would like to take this opportunity to welcome you to the Company. As you are aware there are no changes to your contract of employment and you should report to [line manager name] at your usual start time. Arrangements will be made to put you onto

The full TUPE welcome letter template will be available once purchased.

Reviewed 30 April 2022

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TUPE explained

TUPE is the Transfer of Undertakings (Protection of Employment) Regulations. Its purpose is to protect employees if the business in which they are employed changes hands. Its effect is to move employees and any liabilities associated with them from the old employer to the new employer by operation of law.

TUPE can apply when employers:

  • sell or buy part or all of a business as a going concern;
  • outsource or make a "service provision change" involving either (a) an initial outsourcing of a service (e.g. where services transfer from the customer to an external contractor); (b) a subsequent transfer (e.g. where services transfer from the first external contractor to a different external contractor; and (c) bringing the service back in-house (e.g. where services transfer from an external contractor back to the customer)
  • grant or take over a lease or licence of premises and operate the same business from those premises.

TUPE applies every day to a range of different business transactions and it is essential that employers of all sizes understand the liabilities that can arise.

TUPE has impacts for the employer who is making the transfer (also known as the outgoing employer, the old employer or the transferor) and the employer who is taking on the transfer (also known as the incoming employer, the new employer or the transferee).