TUPE welcome letter template

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If TUPE is confirmed, send this model letter to any affected employee to welcome them, and confirm key information and joining arrangements.

Why this letter is necessary

A TUPE welcome letter is a document sent by an employer to employees who are affected by the transfer of their employment under the Transfer of Undertakings (Protection of Employment) Regulations (TUPE). TUPE applies when a business or part of a business is transferred from one employer to another, and it is designed to protect the employment rights of the affected employees.

The TUPE welcome letter is typically sent by the new employer to the affected employees to welcome them to their new employment.

The TUPE welcome letter is a key step in the onboarding process, as it helps to ensure that the affected employees are aware of the transfer and have a clear understanding of their employment rights and obligations. It can also help to reassure employees that their employment rights will be protected and that they will be treated fairly in their new role.

  • The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): Employers must ensure that they comply with the requirements of TUPE, which provides protections for employees whose employment transfers to a new employer. This includes the obligation to inform and consult with affected employees, as well as ensuring that any changes to terms and conditions of employment are fair and reasonable.

  • The Equality Act 2010: Employers must ensure that the welcome letter does not discriminate against employees on the basis of protected characteristics such as age, gender, race, disability, and sexual orientation.

  • The Employment Rights Act 1996: The welcome letter should provide information about the employees' rights and entitlements, such as their notice period, holiday entitlement, and any other benefits that they may be entitled to.

  • The National Minimum Wage Act 1998: Employers must ensure that any changes to pay rates are compliant with the National Minimum Wage legislation.

  • The Working Time Regulations 1998: Employers must ensure that any changes to working hours or rest breaks are compliant with the Working Time Regulations.

In addition to these laws, employers should also consider any relevant collective agreements or contractual terms that may apply to affected employees. The welcome letter should be clear and comprehensive, providing all relevant information about the transfer and the employees' new employment.

Workflow sequence

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Practical example

Scenario

ABC Limited, a UK-based company, undergoes a transfer of undertakings (TUPE) process, resulting in the transfer of employees to a new employer. HR Manager Sarah needs to draft a TUPE welcome letter template to inform transferred employees about the change in their employment status and welcome them to the new employer.

Initial Response

Sarah gathers information about the TUPE transfer process, including the effective date of the transfer, the name and contact information of the new employer, and any relevant details about changes to terms and conditions of employment.

Drafting the Letter

Sarah carefully drafts a TUPE welcome letter template, ensuring it complies with legal requirements and effectively communicates the necessary information to transferred employees. The letter should be clear, professional, and welcoming, providing details about the transfer and any changes to employment arrangements.

Content of the Letter

The TUPE welcome letter template informs transferred employees about the transfer of their employment to the new employer and welcomes them to the new company. It includes details such as the effective date of the transfer, the name and contact information of the new employer, and any changes to terms and conditions of employment, if applicable. The letter also reassures employees about job security and addresses any concerns they may have about the transfer process.

Sending the Letter

Once the TUPE welcome letter template is finalised, Sarah sends it to transferred employees via email or post, ensuring timely delivery before the effective date of the transfer. She provides contact information for the HR department or designated representatives to address any questions or concerns employees may have about the transfer.

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Specifications

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
268 words, 2 pages A4
Date last reviewed icon
Date last reviewed
1 July 2024
tupe welcome letter template

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

TUPE transfer

We are writing to inform you that as part of a business transfer, your employment with [Current Company Name] will transfer to [New Company Name] under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).

We understand that this may be a time of uncertainty for you, but we would like to reassure you that we are committed to making this transfer as smooth and seamless as possible. You will retain all of your existing employment rights and benefits under TUPE, including continuity of service, pay, and terms and conditions of employment.

We would like to take this opportunity to welcome you to [New Company Name]. We believe that this transfer represents an exciting opportunity for you to be part of a growing and dynamic organisation. We look forward to working with you and are confident that together we can achieve great success.

As part of the transfer, we will provide you with a new employment contract outlining the terms and conditions of your employment with [New Company Name]. This contract will reflect the terms and conditions of your existing contract, with any necessary changes to ensure compliance with TUPE and other applicable legislation.

We understand that you may have questions or concerns about the transfer, and we encourage you to raise these with us. We will endeavor to provide you with as much information and support as possible throughout the process.

Please do not hesitate to contact us if you require any further information or assistance. We look forward to working with you and wish you every success in your new role with [New Company Name].

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Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

 

[For, and on behalf of [Company name] ]

Why choose our TUPE welcome letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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