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The TUPE Transfer Confirmation Letter to Employee Representatives formally confirms the transfer arrangements to recognised trade union representatives or other appropriate employee representatives. It summarises the transfer, its legal, economic and social implications, employee continuity, measures envisaged and the information representatives need to support affected employees.
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-letter-template.jpg "TUPE transfer confirmation (to employee representatives) letter template")
This template brings together the key information, sections and considerations you need to create a clear, comprehensive and professional HR document. Preview the document below.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of TUPE transfer
As you will be aware from previous correspondence and discussions regarding the proposed transfer of [old department / undertaking name] to [new company name], it has now been confirmed that the transfer will take place on [date of transfer].
The main reason for the transfer is [detail the rationale for the transfer].
The transfer of [old department / undertaking name] to [new company name] includes the transfer of the employees working in the [old department / undertaking name] from the employment of [current company name] to that of [new company name].
The transfer will be handled in accordance with the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
This letter provides confirmation of the transfer arrangements and the information relevant to the affected employees and forms part of the ongoing TUPE information and consultation process.
As this is a transfer to which TUPE applies, the following arrangements will apply to affected employees:
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A TUPE Transfer Confirmation Letter to Employee Representatives provides formal written confirmation of a business or service transfer where the Transfer of Undertakings (Protection of Employment) Regulations 2006 apply. It gives recognised trade union representatives or other appropriate employee representatives a clear summary of the transfer and its implications for affected employees.
The letter brings together important information about the transfer date, reason for the transfer, continuity of employment, terms and conditions, pension arrangements and any measures envisaged in connection with the transfer.
The letter supports the TUPE information and consultation process by giving representatives a clear written record of the employer's position and the arrangements being proposed. It can also provide a useful reference point when representatives are discussing the transfer with affected employees.
It should be used alongside the wider TUPE process and should not be treated as a replacement for the required information, consultation or employee liability information arrangements.
The template is suitable for HR professionals, employers, management teams and organisations undertaking a business transfer or service provision change where affected employees are represented by a recognised trade union or other appropriate representatives.
The employer should continue the information and consultation process, consider any representations made by employee representatives and provide further information where required. The final arrangements should reflect the actual transfer and any measures that have been properly identified and communicated.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE transfer confirmation (to employee representatives) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If TUPE is proposed, send this model letter to representatives as confirmation of the proposed measures that will be taken in connection with the transfer.
The TUPE Transfer Confirmation Letter formally confirms to an employee that their employment is transferring to a new employer under the Transfer of Undertakings (Protection of Employment) Regulations 2006.
Use these best practice actions, recommended timescales and process stages to understand when and how the TUPE transfer confirmation (to employee representatives) letter should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
It is a formal letter confirming the key details of a TUPE transfer to recognised trade union representatives or other appropriate employee representatives. It can cover the transfer date, reason, employment implications, continuity, measures and arrangements for the continuing consultation process.
No. The letter supports the information and consultation process but does not replace it. Where measures are envisaged, representatives should have a meaningful opportunity to discuss them and make representations.
HRDocBox combines deep HR knowledge, practical application and years of experience with real TUPE and employee relations processes. The template brings together the information representatives need while keeping the distinction between confirming arrangements and carrying out the wider consultation process.
AI can produce a generic TUPE communication, but TUPE requires careful handling of employee rights, consultation, measures and contractual terms. HRDocBox combines UK employment-law knowledge, ACAS guidance and practical HR experience to provide a more considered starting point for a real transfer.
They should receive the information required by TUPE, including the fact that the transfer is taking place, the proposed date, the reasons for it, the legal, economic and social implications and any measures envisaged. The level of detail should be sufficient to allow meaningful consultation.
The employer should make that clear rather than leaving the position ambiguous. If circumstances change and measures subsequently become envisaged, the appropriate representatives should be informed and consulted in accordance with TUPE.
How this content is developed and reviewed
The TUPE transfer confirmation (to employee representatives) letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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