Offer of permanent employment (from agency) letter template

£ 15

Our Offer of Permanent Employment (from Agency) Letter Template formalises the transition from assignment to permanent employment, outlining terms and welcoming candidates to the company permanently.

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Document specs
335 words, 2 pages
Date last reviewed icon
Date last reviewed
1 June 2024
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offer of permanent employment (from agency) letter template

What is this letter for?

The Offer of Permanent Employment (from agency) Letter Template serves as a formal document through which an employer extends a permanent job offer to a candidate previously placed on an assignment with them. This letter outlines the terms and conditions of the permanent position, including job responsibilities, remuneration, and any additional benefits, providing clarity to the candidate transitioning from temporary to permanent employment.

This template streamlines the process of offering permanent employment, fostering transparent communication between the agency and the candidate.

It ensures that both parties are aligned on the terms of the new role, contributing to a smooth transition and helping to establish a positive employer-employee relationship in the permanent capacity.

Best practice timescale for this to be issued
When should this letter be used?
As soon as possible after the decision has been made
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Candidate
Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)
  • Employment Rights Act 1996: Outlines the legal rights and obligations for both employers and employees in employment contracts, including offers of permanent employment.

  • Agency Workers Regulations 2010: Regulates the rights of agency workers and may require specific information to be included in offers of permanent employment from agencies.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the offer letter in compliance with data protection principles.

  • Equality Act 2010: Ensures that offers of permanent employment do not discriminate against individuals based on protected characteristics.

  • Employment Agencies Act 1973: Governs the conduct of employment agencies and the terms under which they offer permanent employment to candidates.

An offer of permanent employment (from agency) letter is crucial for clarifying the terms of a permanent role, including compensation, benefits, and job responsibilities, protecting both parties from legal disputes and misunderstandings.

What communication / process sequence is this part of?

This step
Offer of permanent employment (from agency) letter template
Next step
Statement of terms and conditions contract of employment template

Our Statement of Terms and Conditions Template ensures legal compliance, providing employees with essential details about their employment.

Offer of permanent employment (from agency)

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Permanent employment with [Company]

I write in relation to your assignment with [Company], which commenced on [date] and which is due to come to an end on [date].

We would like to offer you a permanent position as [job title] to commence on [date] [, subject to the receipt of [satisfactory references] ]. The starting salary will be [salary] and you will be required to work [number of hours] per week.

[There will be a period of [number] weeks between the completion of your assignment with the agency and the start of your permanent employment. Therefore, your continuous employment with [Company] will be from [date of start of permanent employment].]

Your initial employment with us as [job title] will be on the basis of a probationary period of [six months] from [date of start of permanent employment]. [Company] will assess and review your work performance during this time and reserves the right at any time during this period to terminate your employment with [one] week’s written notice. If you wish to resign during this period, you will be required to give written notice of [one] week to terminate your employment with [Company].

[Company] also reserves the right to extend your probationary period. If your probationary period proves satisfactory, your appointment will be confirmed in writing.

Your terms and conditions are set out in the contract of employment [and in the employee handbook] enclosed with this letter. You will see that there are two copies of the contract enclosed. For our records, please sign both copies and the duplicate copy of this letter confirming your acceptance of this position and return the duplicate copy of the letter and one copy of the contract to us.

Please also find enclosed our employee privacy notice which sets out how we process information we hold about you and provides details of your rights in respect of your personal data.

May I take this opportunity of welcoming you to [Company] and trust that your career with the company will be both enjoyable and successful.

🔒 To view this you will need to make a purchase.

🔒 To view this you will need to make a purchase.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why buy our Offer of permanent employment (from agency) letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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