Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library-letter-template.jpg "Offer of permanent employment (from agency) letter template")
Our Offer of Permanent Employment (from Agency) Letter Template formalises the transition from assignment to permanent employment, outlining terms and welcoming candidates to the company permanently.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Permanent employment with [Company]
I write in relation to your assignment with [Company], which commenced on [date] and which is due to come to an end on [date].
We would like to offer you a permanent position as [job title] to commence on [date] [, subject to the receipt of [satisfactory references] ]. The starting salary will be [salary] and you will be required to work [number of hours] per week.
[There will be a period of [number] weeks between the completion of your assignment with the agency and the start of your permanent employment. Therefore, your continuous employment with [Company] will be from [date
To view in full, make a purchase
For more value, this is also found in our Full library and Job offer templates toolkit
The Offer of Permanent Employment (from agency) Letter Template serves as a formal document through which an employer extends a permanent job offer to a candidate previously placed on an assignment with them. This letter outlines the terms and conditions of the permanent position, including job responsibilities, remuneration, and any additional benefits, providing clarity to the candidate transitioning from temporary to permanent employment.
This template streamlines the process of offering permanent employment, fostering transparent communication between the agency and the candidate.
It ensures that both parties are aligned on the terms of the new role, contributing to a smooth transition and helping to establish a positive employer-employee relationship in the permanent capacity.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Offer of permanent employment (from agency) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Contract of Employment or Statement of Terms and Conditions Template ensures legal compliance, providing employees with essential details about their employment.
Employment Rights Act 1996: Outlines the legal rights and obligations for both employers and employees in employment contracts, including offers of permanent employment.
Agency Workers Regulations 2010: Regulates the rights of agency workers and may require specific information to be included in offers of permanent employment from agencies.
Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the offer letter in compliance with data protection principles.
Equality Act 2010: Ensures that offers of permanent employment do not discriminate against individuals based on protected characteristics.
Employment Agencies Act 1973: Governs the conduct of employment agencies and the terms under which they offer permanent employment to candidates.
An offer of permanent employment (from agency) letter is crucial for clarifying the terms of a permanent role, including compensation, benefits, and job responsibilities, protecting both parties from legal disputes and misunderstandings.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Offer of permanent employment (from agency) letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing job offer processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Job offer toolkit
13 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Recruitment library
130 templates
Full library
776 templates