Offer of employment letter template

£ 15

After choosing the right person for the job, after making a verbal offer send them an offer letter for them to formally respond to.

This letter contains the key information that they need to make a decision, including salary, working hours, holiday entitlement, benefits and pensions.

Why this letter is necessary

An offer of employment letter is a formal document that outlines the terms and conditions of an employment offer made by an employer to a prospective employee. The letter typically includes details such as the job title, job description, salary, benefits, start date, and any other relevant terms and conditions of employment.

The offer of employment letter is an important document for both the employer and the prospective employee as it serves as a written record of the employment agreement. It also provides clarity and transparency regarding the terms and conditions of employment and helps to avoid misunderstandings or disputes.

The letter is usually sent after the employer has conducted a successful interview or selection process and has decided to extend a job offer to the candidate. The offer of employment letter may be sent via email or physical mail and is typically accompanied by other documents such as an employment agreement or an employee handbook.

The offer of employment letter may also include a deadline for the candidate to accept or decline the offer, which is usually a few days or weeks after the letter is sent. Once the candidate accepts the offer, the employer and the employee can proceed with finalising the employment agreement and other necessary paperwork.

  • Employment Rights Act 1996: Specifies the legal framework for employment contracts and terms, including the offer of employment.

  • Equality Act 2010: Ensures that the offer letter does not discriminate against individuals based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the offer letter in compliance with data protection principles.

  • Acas Code of Practice on Recruitment and Selection: Provides guidance on fair and transparent recruitment processes, including the content of offer letters.

  • Best Practice: Clear Communication: Ensure that the offer letter clearly outlines terms and conditions of employment to avoid misunderstandings and disputes.

Workflow sequence

Previous step
Interview record form template

Our Interview Record Form Template ensures comprehensive documentation, aiding in fair and transparent hiring decisions.

This step
Offer of employment letter template
Next step
Statement of terms and conditions contract of employment template

Our Statement of Terms and Conditions Template ensures legal compliance, providing employees with essential details about their employment.

Practical example

Scenario: Offer of Employment for Senior Sales Manager Position at ABC Limited

ABC Limited, a well-established retail company with branches across the UK, has been experiencing steady growth and expansion in its sales department. Recognizing the need for strong leadership, the company decides to hire a Senior Sales Manager to oversee its regional sales teams.


ABC Limited has conducted a thorough search and recruitment process, including advertising the Senior Sales Manager position on various job boards and conducting multiple rounds of interviews. After careful consideration and assessment, the hiring team has identified a top candidate, Sarah Thompson, who possesses extensive experience in sales management and a track record of driving results.

Offer Decision

HR Manager, Sarah Johnson, in consultation with the hiring manager and senior leadership, makes the decision to extend an offer of employment to Sarah Thompson for the Senior Sales Manager position. Sarah's impressive background, strong leadership skills, and alignment with the company's values and objectives make her an ideal candidate for the role.

Terms of Offer

The offer includes competitive remuneration, benefits package, and opportunities for career advancement within ABC Limited. Additionally, Sarah will have the support of a dedicated team and access to resources to help her succeed in her new role.

Communication of Offer

Sarah Johnson contacts Sarah Thompson to communicate the offer verbally, expressing the company's enthusiasm for her joining the team. She provides a brief overview of the terms of the offer, including salary, benefits, start date, and reporting structure.

Acceptance and Next Steps

Sarah Thompson expresses her gratitude for the offer and indicates her interest in accepting the position. Sarah Johnson then sends the formal offer letter to Sarah Thompson via email, outlining the detailed terms and conditions of employment.

Celebration and Onboarding

Upon receiving Sarah Thompson's signed acceptance of the offer, ABC Limited celebrates the successful recruitment of a Senior Sales Manager. The HR team initiates the onboarding process, preparing for Sarah Thompson's integration into the company, including orientation, training, and introduction to key stakeholders.

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Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
326 words, 2 pages A4
Date last reviewed icon
Date last reviewed
1 June 2024
offer of employment letter template

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Offer of Employment

We are delighted to offer you the position of [Job Title] at [Company Name], subject to the terms and conditions outlined below. We were impressed by your skills, experience, and qualifications, and believe that you will make a valuable contribution to our team.

The key terms of your employment are as follows:

  1. Position: You will be employed as a [Job Title], reporting to [Supervisor Name and Title].

  2. Start Date: Your employment will commence on [Start Date].

  3. Salary: Your starting salary will be [Salary], payable monthly, and subject to tax and national insurance deductions.

  4. Probationary Period: You will be subject to a probationary period of [Probationary Period], during which time your performance will be monitored and assessed.

  5. Hours of Work: You will be required to work [Hours of Work] per week, with [Days of Work] being your regular working days.[ Your working hours may be subject to change from time to time, depending on the needs of the business.]

  6. Holidays: You will be entitled to [Holiday Entitlement] days' paid annual leave per year, in addition to [Bank Holidays] bank holidays.

  7. Benefits: You will receive [List of Benefits].

  8. Termination: Your employment can be terminated by either party on [Notice Period] weeks' notice.

  9. Employment Agreement: Your employment is subject to the terms and conditions outlined in the Employment Agreement, which will be issued to you on or before your first day of employment.

We are confident that you will be an excellent addition to our team and look forward to your contributions. If you accept this offer of employment, please sign and return one copy of this letter by [Acceptance Deadline].

Please do not hesitate to contact us if you have any questions regarding this offer of employment. We are excited to have you join our team and wish you every success in your new role at [Company Name].

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why choose our Offer of employment letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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