Contract of employment template
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Supporting information
Employment law compliance
Documentation sequence
Decision-making milestones
Our Statement of Terms and Conditions Template ensures legal compliance, providing employees with essential details about their employment.
Contract of employment
This statement dated [date] meets the requirements of the Employment Rights Act 1996. It is the Statement of Initial Employment Particulars relating to the Contract of Employment of the person named below and supersedes any previous such statements or contracts.
Name of Employee: [name]
Name of Employer: [employer name]
Address of Employer: [employer address]
Start date: [start date]
Continuous employment
The date on which your continuous employment began is [start date].
Job title: [job title]
The Company may from time to time require you to undertake additional or other duties as necessary to meet the needs of the Company on a short term basis e.g. holiday or sickness cover.
Probationary period
New employees join the Company on a [number of months] month probationary period.
During and/or at the end of your probationary period you may be asked to attend employment reviews to discuss your overall work performance and conduct. This may include consideration of your absence record, competency, timekeeping, attitude, and interactions with colleagues and customers. If the Company is satisfied with your overall work performance and conduct, your continuing employment will be confirmed.
If the Company is not satisfied with your overall work performance and conduct, your employment will be terminated with the required notice.
The Company reserves the right in borderline cases to extend the probationary period, in the hope that during any further periods, your work
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What is this for?
A contract of employment is also known as a statement of terms and conditions.
It is a written document that sets out the basic terms and conditions of an employment relationship between an employer and an employee.
It details key employment contractual terms, such as salary, benefits, workng hours, probation, notice, and other benefits.
Employment law compliance
In the UK, it is a legal requirement for employers to provide employees with a written statement of their terms and conditions of employment on or before day 1 of employment that must include the following minimum legal requirements:
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Employer's details: Name and business address.
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Employee’s details: Name and job title (or description).
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Start date: When the employment begins.
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Job description: A brief outline of duties.
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Pay details: The amount of salary or wage, frequency of payment, and any benefits.
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Working hours: The days and hours the employee is expected to work.
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Holiday entitlement: The annual leave entitlement, including public holidays.
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Notice period: The required notice for termination by both the employee and employer.
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Place of work: The location where the employee will work (or a statement if they could be required to work elsewhere).
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Sick leave: Details of sick pay and leave arrangements.
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Pension rights: Information on pension schemes, if applicable.
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Disciplinary and grievance procedures: How disciplinary issues and grievances will be handled.
In addition:
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The contract of employment can be provided in paper or electronic format and should be easily accessible to the employee.
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It should be clear and easy to understand, with all terms and conditions explained in plain language.
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It must accurately reflect the agreed terms and conditions of the employment relationship, and that any changes to the terms and conditions are communicated to the employee in writing.
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It is important for both parties to carefully review and understand the terms and conditions of the employment agreement before signing.
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From 6 April 2020, the requirement to provide a written statement of terms and conditions extends to workers, not just employees. This includes casual and zero hours workers.
Documentation sequence
Offer of employment letter template
Our offer of employment letter template ensures clear communication of job offers, outlining terms and expectations for new hires, streamlining the hiring process.
Company welcome letter template
A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Offer of Employment | HR/Management | When making a job offer |
| 2 | Acceptance of Offer | Candidate | Upon accepting the job offer |
| 3 | Prepare Statement of Terms | HR/Department | After acceptance |
| 4 | Review and Approval | HR/Management | Before finalisation |
| 5 | Issue Statement of Terms and Conditions | HR | Before the start date |
